OPERATIONS ADMINISTRATIVE EXECUTIVE

YA KUN CAFE PTE. LTD.; Singapore; On-site; SGD 33,000 - 51,000; Full time

Job summary

YA KUN CAFE PTE. LTD. in Singapore seeks an administrative support professional to handle data entry, reports, and stakeholder communications.

The role emphasizes strong Excel skills, PivotTables, and SAP inventory updates in a busy operations environment. The ideal candidate has GCE O Level or equivalent, experience in admin or customer service, and fluency in English and Mandarin. This on-site position runs Monday to Friday, 9am–6pm, with opportunities to contribute to cross-functional

Qualifications

• Minimum GCE 'O' Level qualification or equivalent.
• Relevant administrative or customer service experience is preferred.
• Proficient in Microsoft Office applications, with strong proficiency in Microsoft Excel for data analysis, report preparation, and the use of formulas and PivotTables.
• Good written and verbal communication skills in English. Proficiency in Mandarin is required to communicate with Mandarin-speaking customers where necessary.
• Meticulous, organised and adaptable, with the ability to work independently and collaboratively in a fast-paced environment while managing multiple priorities.
• Positive attitude with good interpersonal and communication skills.

Responsibilities

• Handle customer feedback and enquiries professionally and tactfully, ensuring timely follow-up with the respective stakeholders.
• Attend weekly meetings and prepare meeting minutes.
• Compile documents, perform data entry, and prepare reports.
• Liaise with internal and external stakeholders via telephone, email, and other communication channels.
• Provide administrative support to the Operations Department, including document compilation, data entry, report preparation, and monthly inventory updates in the SAP system.
• Support operational activities, including off-site assignments and after-office-hours duties, as and when required.
• Carry out any other duties and responsibilities as assigned.

Skills

Customer service

Data entry

Microsoft Excel

PivotTables

English proficiency

Mandarin

Education

GCE O Level or equivalent

Tools

SAP

Microsoft Office

Job description

Responsibilities:-

• Handle customer feedback and enquiries professionally and tactfully, ensuring timely follow-up with the respective stakeholders.

• Attend weekly meetings and prepare meeting minutes.

• Compile documents, perform data entry, and prepare reports.

• Liaise with internal and external stakeholders via telephone, email, and other communication channels.

• Provide administrative support to the Operations Department, including document compilation, data entry, report preparation, and monthly inventory updates in the SAP system.

• Support operational activities, including off-site assignments and after-office-hours duties, as and when required.

• Carry out any other duties and responsibilities as assigned.

Requirements:-

• Minimum GCE 'O' Level qualification or equivalent.

• Relevant administrative or customer service experience is preferred.

• Proficient in Microsoft Office applications, with strong proficiency in Microsoft Excel for data analysis, report preparation, and the use of formulas and PivotTables.

• Good written and verbal communication skills in English. Proficiency in Mandarin is required to communicate with Mandarin-speaking customers where necessary.

• Meticulous, organised and adaptable, with the ability to work independently and collaboratively in a fast-paced environment while managing multiple priorities.

• Positive attitude with good interpersonal and communication skills.

• On-site role with a 5-day work week, 9am to 6pm.

(We regret that only shortlisted candidates will be notified)