Office Administrator

Tiong Woon Crane & Transport Pte Ltd; Singapore; On-site; SGD 33,000 - 47,000; Full time

Job summary

Tiong Woon Crane & Transport Pte Ltd in Singapore is seeking a proactive Administrative Coordinator to support Management with daily operations, coordinate meetings, arrange travel, and prepare minutes and reports for senior leadership.

You will liaise with overseas teams on visas and work permits, help maintain licenses and registrations, assist with government submissions, and keep project records organized in a fast-paced environment.

Qualifications

• Diploma in Business Administration or related field.
• At least 2 years of administrative or coordination experience.
• Proficient in Word, Excel, PowerPoint, and Outlook.
• Familiarity with ERP systems (Epicor, Oracle, Navision) is advantageous.
• Strong communication and interpersonal skills; meticulous and proactive.

Responsibilities

• Provide administrative and secretarial support to Management on daily business operations.
• Coordinate meetings, appointments, travel arrangements, and prepare meeting minutes when required.
• Prepare reports, presentation slides, correspondence, and supporting documents for Management meetings.
• Liaise with overseas subsidiaries on visa applications, work permits, and travel arrangements for employees supporting overseas projects.
• Support the renewal and application of company licences, permits, certifications, and registrations to ensure compliance with regulatory requirements.
• Assist with submissions to government agencies and authorities, including MOM and other relevant bodies.
• Support the Sales and Operations teams with project-related documentation and administrative matters.
• Create and maintain project records, correspondence, and filing systems.
• Monitor project schedules, follow up on action items, and coordinate meetings where required.
• Maintain proper records and ensure documents are accurately filed and updated.
• Perform other ad-hoc administrative duties as assigned by Management.

Skills

Communication skills

Attention to detail

Independent worker

Positive attitude

Education

Diploma in Business Administration

Tools

Microsoft Office

ERP systems (Epicor/Oracle/Nav)

Job description

Job Responsibilities:-

• Provide administrative and secretarial support to Management on daily business operations.

• Coordinate meetings, appointments, travel arrangements, and prepare meeting minutes when required.

• Prepare reports, presentation slides, correspondence, and supporting documents for Management meetings.

• Liaise with overseas subsidiaries on visa applications, work permits, and travel arrangements for employees supporting overseas projects.

• Support the renewal and application of company licences, permits, certifications, and registrations to ensure compliance with regulatory requirements.

• Assist with submissions to government agencies and authorities, including MOM and other relevant bodies.

• Support the Sales and Operations teams with project-related documentation and administrative matters.

• Create and maintain project records, correspondence, and filing systems.

• Monitor project schedules, follow up on action items, and coordinate meetings where required.

• Maintain proper records and ensure documents are accurately filed and updated.

• Perform other ad-hoc administrative duties as assigned by Management.

Job Requirements:-

• Minimum Diploma in Business Administration or related discipline.

• At least 2 years of relevant administrative or coordination experience.

• Proficient in Microsoft Office applications, especially Word, Excel, PowerPoint, and Outlook.

• Familiarity with ERP systems such as Epicor, Oracle, Microsoft NAV, or similar systems will be advantageous.

• Good communication and interpersonal skills.

• Meticulous, proactive, and able to work independently with minimal supervision.

• Positive work attitude and willing to learn and adapt in a fast-paced working environment.

We regret that only shortlisted candidates will be notified.