Operation Planner

EP ENGINEERING SERVICES PTE. LTD.; Singapore; On-site; SGD 36,000 - 58,000; Full time

Job summary

EP ENGINEERING SERVICES PTE. LTD. in Singapore is seeking an Administrative Assistant to support the operations and sales teams with scheduling, document submission, and customer communications.

You will work closely with the Operations Manager and service sales to keep calendars and records accurate. The ideal candidate has a diploma or equivalent, at least two years in an office environment, and strong English, Microsoft Office, and time management skills.

Qualifications

• Minimum GCE O/N Level, ITE, or Diploma in Business Admin, or a related field.
• 2+ years of experience in an administrative or clerical role, preferably in a professional office environment.
• Ability to work independently and as part of a team in a stressful environment.

Responsibilities

• Work with Operations Manager and Service sales to arrange service schedules and submit documents.
• Develop and monitor detailed service schedules for the year.
• Coordinate resources across multiple schedules to avoid conflicts.
• Submit permit to work and maintain clear documentation and tracking.
• Update customer databases, reports, and filing systems.
• Provide administrative support to sales and operations teams.
• Maintain professional communication with customers and vendors.
• Assist in ad-hoc duties as required.

Skills

Organizational skills

Time management

Communication skills

Teamwork

Attention to detail

Self-motivation

Multitasking

Problem solving

Education

Diploma in Business Admin

Tools

Microsoft Office

Job description

Responsibilities and Duties:

• Work closely with Operation Manager and Service sales team to arrange service schedules and submit documents
• Develop, maintain, and monitor detailed service schedules for the entire year / input schedule to master schedule list
• Resource Coordination and Portfolio Planning
• Define resource requirements in collaboration with ops teams
• Answering and directing phone calls, as well as responding to email inquiries
• Coordinate and balance resources across multiple schedules to avoid conflicts and bottlenecks.
• Submit Permit to work / ensuring clear documentation and action tracking.
• Manage and update all submission documents and liaise with subcontractors and suppliers.ie update name list for SIC (Ep team and vendors)
• Support, communicate, and coordinate with all customers
• Assist in other ad-hoc duties when required.
• Provide administrative support to sales and operations teams to ensure smooth daily functions / including DO
• Support daily administrative and coordination tasks
• Maintain and update customer databases, reports, and filing systems

Requirements and Skills:

• Minimum GCE O/N Level, ITE, or Diploma in Business Admin, or a related field
• A minimum of 2 years of experience in an administrative or clerical role, preferably in a professional office environment
• Ability to work independently and target oriented in a stressful environment and able to contribute as part of a team.
• Excellent organizational and time management skills with the ability to prioritize tasks and meet deadlines
• Strong written and verbal communication skills, with the ability to interact effectively with people at all levels
• Good interpersonal skills and able to interact effectively with all levels, internally and externally, in a professional and responsive manner.
• Proficiency in using Microsoft Office suite (Word, Excel, PowerPoint) and other office software
• A keen eye for detail and the ability to work accurately and efficiently
• A positive and proactive attitude, with a willingness to assist and support the team