OPERATIONS ADMINISTRATIVE EXECUTIVE

Ya Kun International Pte Ltd 亚坤国际私人有限公司; Singapore; On-site; SGD 36,000 - 42,000; Full time

Job summary

Ya Kun International Pte Ltd in Singapore is seeking an Operations Administrative Executive to support the Operations department with data entry, reporting, and stakeholder liaison. The role requires handling customer feedback, attending meetings, and maintaining monthly inventory updates in SAP.

The ideal candidate has a minimum GCE O-Level qualification, strong MS Excel skills, and fluent English with Mandarin proficiency for Mandarin-speaking customers. On-site, five-day work week, 9am–6pm.

Qualifications

• Minimum GCE 'O' Level qualification or equivalent.
• Relevant administrative or customer service experience preferred.
• Proficient in Microsoft Office with strong Excel data analysis, report preparation, and PivotTables.
• Good written and verbal English; Mandarin proficiency required for Mandarin-speaking customers.
• Meticulous, organised, and able to work independently in a fast-paced environment.

Responsibilities

• Handle customer feedback and enquiries professionally, with timely follow-up.
• Attend weekly meetings and take meeting minutes.
• Compile documents, perform data entry, and prepare reports.
• Liaise with internal and external stakeholders via telephone, email, and other channels.
• Provide admin support to Operations, including data entry, reports, and SAP inventory updates.
• Support operations with off-site and after-hours duties as required.
• Carry out any other duties as assigned.

Skills

English communication

Mandarin

Microsoft Excel

PivotTables

Data analysis

Office suite

Education

GCE O-Level

Tools

SAP

MS Office

Job description

As part of our expansion plan, we are hiring suitably qualified candidate for the post of:-

OPERATIONS ADMINISTRATIVE EXECUTIVE

Location: Bukit Merah, Central

Responsibilities:-

• Handle customer feedback and enquiries professionally and tactfully, ensuring timely follow-up with the respective stakeholders.

• Attend weekly meetings and prepare meeting minutes.

• Compile documents, perform data entry, and prepare reports.

• Liaise with internal and external stakeholders via telephone, email, and other communication channels.

• Provide administrative support to the Operations Department, including document compilation, data entry, report preparation, and monthly inventory updates in the SAP system.

• Support operational activities, including off-site assignments and after-office-hours duties, as and when required.

• Carry out any other duties and responsibilities as assigned.

Requirements:-

• Minimum GCE 'O' Level qualification or equivalent.

• Relevant administrative or customer service experience is preferred.

• Proficient in Microsoft Office applications, with strong proficiency in Microsoft Excel for data analysis, report preparation, and the use of formulas and PivotTables.

• Good written and verbal communication skills in English. Proficiency in Mandarin is required to communicate with Mandarin-speaking customers where necessary.

• Meticulous, organised and adaptable, with the ability to work independently and collaboratively in a fast-paced environment while managing multiple priorities.

• Positive attitude with good interpersonal and communication skills.

• On-site role with a 5-day work week, 9am to 6pm.