Admin and HR Executive

MLION CORPORATION PTE. LTD.; Singapore; On-site; SGD 28,000 - 42,000; Full time

Benefits offered by this job

AWS

Performance Bonus

Job summary

MLION CORPORATION PTE. LTD. in Singapore is seeking a flexible HR Administrator to support end-to-end recruitment, onboarding, and HR operations. You will manage onboarding, attendance, leave records, and travel arrangements, ensuring accuracy and timely processing.

You will also coordinate training programs, maintain employee files, assist with claims, and help plan internal events, contributing to smooth daily HR and office administration.

Qualifications

• Minimum O Level / A Level / ITE / Diploma or equivalent.
• At least 1 year of related working experience.
• Entry level is welcome to apply.
• Proficient in Microsoft Office applications.
• Good communication and interpersonal skills.
• A good team player with a positive work attitude, strong initiative, and resilience.
• Able to work independently with minimal supervision.

Responsibilities

• Assist in end-to-end recruitment process from posting to interviews and selections.
• Coordinate interviews with hiring managers and candidates.
• Prepare Letters of Employment, Confirmation, and other HR documents.
• Conduct new hire orientation, onboarding, and offboarding.
• Maintain and update employee details and personal files.
• Monitor and update leave records for designated groups.
• Process employee claims via internal claim system.
• Update medical and mileage claims for payroll reimbursement.
• Arrange staff travel and reconcile corporate expenses with Finance.
• Coordinate name card distribution for regions’ staff.
• Support day-to-day HR administrative duties.
• Handle training program administration, including registration and tracking.
• Execute L&D workflows per company procedures.
• Assist with Training Needs Analysis and vendor/price data.
• Follow post-training documentation, evaluation forms, and certificates.
• Answer calls, cover reception, and manage pantry items.
• Plan and execute internal events (monthly birthdays, Fruits Day, CNY, Christmas).
• Perform other ad-hoc HR and admin duties as assigned.

Skills

MS Office

Communication skills

Team player

Independent work

Education

O Level / A Level / ITE / Diploma or equivalent

Job description

Job Description

Recruitment & Onboarding

• Assist in the end-to-end recruitment process from job posting, resume screening, talent selection, and interview arrangement
• Coordinate interviews with hiring managers and candidates, and follow up on interview status
• Assist in preparing Letters of Employment, Confirmation, and other HR-related documents
• Conduct new hire orientation, onboarding, and offboarding processes

HR Operations & Employee Administration

• Maintain and update employee details and personal files
• Monitor and update leave records for designated employee groups, ensuring accuracy and timeliness
• Process employee claims via internal claim system
• Update medical claims in the medical system for payroll reimbursement
• Manage and update the mileage claims for payroll reimbursement
• Handle business travel arrangements, including but not limited to staff flight and hotel bookings
• Reconcile monthly corporate credit card expenses in coordination with the Finance team
• Coordinate the ordering and distribution of name cards for all regions' management and staff
• Support general day-to-day HR administrative duties

Training & Learning & Development (L&D)

• Handle administrative tasks for training programs, including but not limited to course registration, logistical coordination, and attendance tracking
• Execute all L&D workflows in strict accordance with established company frameworks and procedures
• Assist with Training Needs Analysis (TNA) by collecting and compiling department training data
• Gather details on course pricing, vendor terms, and contract conditions for review
• Follow up on required post-training documentation, evaluation forms, and certificates
  

Office Administration, Front Desk & General Support

• Answer incoming calls, take messages, and redirect calls when required
• Cover reception duties when needed
• Manage and maintain pantry inventory and assist in purchasing pantry items
• Plan, organise, and execute internal events and activities, including monthly birthday celebrations, monthly Fruits Day, and festive celebrations such as Chinese New Year (CNY) and Christmas
• Perform any other ad-hoc HR and administrative duties as assigned

Job Requirements

• Minimum "O" Level / "A" Level / ITE / Diploma or equivalent
• At least 1 year of related working experience
• Entry level is welcome to apply
• Proficient in Microsoft Office applications
• Good communication and interpersonal skills
• A good team player with a positive work attitude, strong initiative, and resilience
• Able to work independently with minimal supervision

Others

• Working hours: 9am to 5pm, Mondays to Fridays
• AWS and Performance Bonus is given subject to company and individual's performance

We regret to inform that only shortlisted candidates will be contacted.