Admin Executive

LIMK ENGINEERING PTE. LTD.; Singapore; On-site; SGD 36,000 - 51,000; Full time

Job summary

LIMK ENGINEERING PTE. LTD. in Woodlands, Singapore, seeks a proactive Administrative Executive to support day-to-day corporate and office operations. You will manage facilities, coordinate vendors, and oversee events to ensure a clean, efficient workplace.

The role requires strong multitasking, Mandarin communication, and MS Office proficiency; experience in facilities or construction/engineering is a plus. Local applicant or work authorization in Singapore preferred.

Qualifications

• Diploma or Degree in Business Administration, Business Management or related discipline.
• Minimum 2 years of relevant administrative experience; experience in corporate administration, office/facilities management or construction/engineering industry advantageous.
• Strong organizational, coordination and follow-up skills with ability to manage multiple tasks.
• Hands-on, proactive and detail-oriented with sense of ownership and responsibility.
• Independent issue identification and resource coordination to completion.
• Good interpersonal and communication skills with Management, employees, vendors.
• Proficient in MS Word/Excel/PowerPoint; comfortable with digital/AI productivity tools.
• Able to work in Mandarin to liaise with Mandarin-speaking associates.

Responsibilities

• Provide administrative support for day-to-day corporate and office operations.
• Manage and maintain office environment, facilities, cleanliness and housekeeping standards.
• Coordinate and supervise external vendors and service providers.
• Conduct regular office and facilities inspections and follow through to closure.
• Coordinate company-wide events, welfare activities, monthly gatherings, retreats, celebrations including budgeting, logistics and execution.
• Provide administrative and hospitality support for Management meetings and corporate functions.
• Manage meeting rooms, supplies, pantry items, office equipment, plants and facilities.
• Assist in administration of company vehicles and drivers.
• Liaise with internal departments, vendors, contractors on administrative matters.
• Source vendors, compare quotations, prepare proposals, coordinate purchases.
• Maintain administrative records, invoices, contracts and quotations.
• Monitor expenses and support invoice verification and payment processing.
• Identify opportunities to improve administrative processes and efficiency using digital/AI tools.
• Support ad-hoc corporate initiatives and other duties as assigned.

Skills

Organizational skills

Coordination

Attention to detail

Communication skills

Team player

Mandarin communication

Education

Diploma or Degree in Business Administration/Business Management

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Location: Woodlands

Working Hours: 5.5 days (8am to 5:30pm, 8am to 12pm)

Job Description:

• Provide comprehensive administrative support for the Company's day-to-day corporate and office operations.
• Manage and maintain the overall office environment, facilities, cleanliness and housekeeping standards , ensuring issues are identified, followed up and properly resolved.
• Coordinate and supervise external vendors, cleaners/workers and service providers, ensuring assigned work is completed according to Company requirements.
• Conduct regular office and facilities inspections and follow through on outstanding issues until closure.
• Coordinate company-wide events, employee welfare activities, monthly gatherings/retreats, festive celebrations and other corporate activities , including sourcing, budgeting, logistics and execution.
• Provide administrative and hospitality support for Management meetings and corporate functions , including meeting room arrangements, refreshments and other necessary preparations.
• Manage meeting rooms, office supplies, pantry supplies, office equipment, plants and other common facilities to maintain a clean, comfortable and professional working environment.
• Assist in the administration and coordination of company vehicles and drivers , including vehicle cleanliness, maintenance schedules and other operational requirements.
• Liaise and coordinate with internal departments, vendors, suppliers, contractors and other external parties on administrative matters.
• Source vendors, obtain and compare quotations, prepare proposals and coordinate purchases/services in accordance with Company requirements.
• Maintain proper administrative records, contracts, service agreements, invoices, quotations and other relevant documentation.
• Monitor administrative expenses and support invoice verification and payment processing.
• Proactively identify opportunities to improve administrative processes, workplace environment, employee experience and operational efficiency .
• Utilize digital and AI tools where appropriate to improve planning, documentation, coordination and administrative efficiency.
• Support ad-hoc corporate initiatives and perform any other duties as assigned by Management.

Requirements:

• Diploma or Degree in Business Administration, Business Management or a related discipline .
• Minimum 2 years of relevant administrative experience ; experience in corporate administration, office/facilities management or the construction/engineering industry will be advantageous.
• Strong organizational, coordination and follow-up skills with the ability to manage multiple tasks simultaneously.
• Hands-on, proactive and detail-oriented , with a strong sense of ownership and responsibility.
• Able to independently identify issues, coordinate the necessary resources and follow through until completion .
• Good interpersonal and communication skills with the ability to work effectively with Management, employees, vendors and workers.
• Proficient in Microsoft Word, Excel and PowerPoint ; comfortable utilizing digital and AI productivity tools.
• Good team player with the ability to work independently when required.
• Able to support company events or activities outside normal working hours when required.
• Able to communicate effectively in Mandarin to liaise with Mandarin-speaking associates and stakeholders.