Administrative Executive

Icon Interior Design Pte Ltd; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

Icon Interior Design Pte Ltd in Singapore is seeking an organized administrator to manage daily office operations and support procurement, accounting tasks, and project documentation. Responsibilities include handling inquiries, coordinating invoices, and liaising with suppliers and staff.

The role requires a Diploma or equivalent, strong communication, and proficiency with Microsoft Office. A collaborative team player mentality and confidentiality are essential.

Qualifications

• Diploma or equivalent qualification is required.
• At least 2 years of administrative/office management experience.
• Strong organizational and vendor-management skills are expected.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) required.

Responsibilities

• Manage daily office administration and operations.
• Handle correspondence, emails, phone calls and inquiries.
• Monitor office supplies and place orders as needed.
• Assist with basic accounting tasks and data entry.
• Prepare payment vouchers and process supplier payments.
• Coordinate project documentation and contracts.
• Liaise with suppliers and subcontractors.
• Follow up on customer payments and maintain project files.

Skills

Office administration

Vendor management

Communication

Teamwork

Education

Diploma or equivalent qualification

Tools

Microsoft Office

Job description

Responsibilities

• Manage daily office administration and operations.

• Handle correspondence, emails, phone calls and incoming inquiries.

• Monitor office supplies and place orders when necessary.

• Assist with basic accounting tasks, such as data entry and payment follow-ups.

• Open and distribute the mail for new staffs.

• Prepare payment vouchers and claim process for suppliers, contractors and staffs

• Handling supplier invoices on a daily basis and distribution of supplier invoices for authorization by various designers

• Maintain sales record and update in sales board accordingly.

• Coordinating project documentation and contracts.

• Liaising with suppliers and subcontractors.

• Following up on customer payments and maintaining project files.

• Support company events, meetings, staff activities arrangements.

• Perform other administrative duties assigned by management.

Requirements

• Diploma, or equivalent qualification.

• At least 2 years of relevant administrative, facilities or office management experience.

• Good organizational, communication and vendor-management skills.

• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).

• Ability to work independently and as part of a team.

• Professional attitude with good interpersonal skills.

Preferred Skills

• Knowledge of document control and office procedures.

• Event or meeting coordination experience.

• Customer service experience.

• Ability to maintain confidentiality and handle sensitive information.

Requirements:

• Singaporeans/PRs

• Malaysian

• Required language(s): Chinese, English (Good verbal communication and written skills in English)