Operations Admin Executive

KOUFU PTE LTD; Singapore; On-site; SGD 35,000 - 50,000; Full time

Job summary

A leading firm in the F&B sector in Singapore is seeking a qualified candidate to manage licenses, prepare contracts, and oversee inventory. The ideal applicant holds a Diploma in Business Administration and possesses strong organizational, communication, and multitasking skills. Proficiency in Microsoft Office and Navision is advantageous. This position requires a detail-oriented individual who can work independently as well as in teams.

Qualifications

• Minimum Diploma in Business Administration.
• Proficient in computer skills.
• Knowledge in Microsoft Office and Navision will be an advantage.
• Organised, meticulous and able to multi-task.
• Good communication skills and self-discipline.
• Mature with pleasant disposition and able to work independently and as a team.

Responsibilities

• Application and cancellation of relevant operating licenses.
• Follow up and keep track of licenses and contracts.
• Ensure accuracy of licenses’ records and documentation.
• Preparation of contracts and letters as required.
• Maintain inventory and perform ordering when stock is low.

Skills

Organisational skills

Communication skills

Multitasking

Computer skills

Education

Diploma in Business Administration

Tools

Microsoft Office

Navision

Job description

Responsibilities

• Application & cancellation of relevant operating licenses (Eg. SFA, Liquor, Tobacco)
• Follow up & keep track of licenses & contracts
• Ensure accuracy of licenses’ records in system and proper filing of documentations
• Preparation of contract & drafting letters as required, including renewals
• Use of Navision system to prepare Purchase Requisition (PR), receive Purchase Order (PO), and invoice posting
• Recording & dissemination of meeting minutes; initiative to edit report when necessary
• Upkeep inventory and perform ordering when stock is low
• Upkeep of partnership issues
• Processing & liaison of insurance claims (public liability) with insurance broker
• Compilation of information & reports within department & liaise with other departments
• Dissemination of emails, memos & other information to departments
• Facilitate on delivery platforms matters & procedures
• Assist on rebate matters when required
• Open & close utilities account for outlets
• Update records & highlight significant variances for test kit tracking
• Sourcing of quotation from vendors /contractors when required
• Ensure all task are timely & accurate completed
• Ad-hoc matters as assigned

Qualifications

• Minimum Diploma in Business Administration
• Proficient in computer skills
• Knowledge in Microsoft Office and Navision will be an advantage
• Organised, meticulous and able to multi task
• Good communication skills and self-discipline
• Mature with pleasant disposition and able to work independently & as a team