Operations Admin Executive

Alcare Pharmaceuticals Pte Ltd; Singapore; On-site; SGD 36,000 - 50,000; Full time

Job summary

A fast-growing medical device company in Singapore is seeking a dynamic professional to support operations and administration. The successful candidate will manage inventories, coordinate shipments, assist in financial tasks, and compile reports. A diploma in Business Administration or a related field and at least 2 years of administrative experience are required. Proficiency in Excel and ERP systems is essential. Join a team that values innovative solutions in healthcare.

Qualifications

• At least 2 years’ experience in administration and/or operations.
• Comfortable with Excel and accounting systems.
• Strong understanding of compliance and corporate governance.

Responsibilities

• Track stock levels and conduct periodic audits.
• Coordinate with suppliers to minimize supply gaps.
• Arrange and monitor shipments to resolve transit delays.
• Assist the sales team with quotations and documentation.
• Compile comprehensive monthly reports on sales performance.

Skills

Proficient in Excel

Understanding of compliance

Resourceful in a fast-paced environment

Education

Diploma in Business Administration, Accounting, Finance, Management or Biomedical

Tools

ERP systems

Job description

Job Description

We are a fast-growing medical device company dedicated to improving healthcare with innovative solutions, and we’re looking for a dynamic professional to help us scale to the next level.

Track stock levels, conduct periodic audits, and proactively flag low inventory or potential delivery disruptions.

Coordinate with suppliers regarding lead times and delivery windows to minimize supply gaps.

Arrange and monitor shipments via local couriers, freight forwarders, and delivery teams, resolving any transit delays immediately.

Assist the sales team with the preparation of quotations and specialized documentation.

Assist in Accounts Receivable/Payable by tracking payment statuses and issuing timely reminders.

Compile comprehensive monthly reports covering sales performance, inventory turnover, and operational status.

Maintain and update critical customer, supplier, and product databases to ensure 100% data accuracy.

Prepare and organize documentation for audits, licensing, and regulatory compliance.

Collaborate with management to implement new systems and process improvements to increase workflow efficiency.

Step in to assist with order processing and basic warehouse duties during peak periods or staff shortages to ensure seamless daily operations.

Handle ad-hoc operational tasks and data requests from management as required.

Qualifications

Diploma in Business Administration, Accounting, Finance, Management or biomedical.

Comfortable with Excel / ERP / accounting systems.

At least 2 years’ experience in administration and/or operations.

Strong understanding of compliance and corporate governance.

Hands‑on, resourceful, and able to work well in a fast‑paced SME environment.