Onsite Administrative & Facilities Coordinator

Knight Frank Services Company Limited; Singapore; On-site; SGD 32,000 - 42,000; Full time

Job summary

Knight Frank Property & Facilities Management is seeking an Administrative Assistant/Officer in Singapore to support owners, tenants, and teams. You will manage onboarding, coordinate service requests, and maintain organized records to ensure smooth operations.

The role emphasizes strong communication, detail orientation, and proficiency with Microsoft Office. Prior experience in property or facilities management will be an advantage.

Qualifications

• Minimum of O Level or equivalent qualifications.
• Strong communication and interpersonal skills are essential.
• Detail-oriented with good organizational abilities.
• Proficiency in Microsoft Office and comfort with using tech tools.
• Experience in property, facilities management, hospitality, tourism, or hotel sectors is a plus.

Responsibilities

• Be the first point of contact for owners and tenants, handling inquiries professionally.
• Assist onboarding of new owners/tenants (cards, keys, parking) and coordinate move-in/logistics.
• Coordinate on-site inspections for technicians and property staff to address service requests.
• Manage petty cash vouchers, bookings, and maintain filing and inventory records.

Skills

Strong communication

Interpersonal skills

Detail-oriented

Microsoft Office

Property/facilities experience

Education

O Level or equivalent

Tools

Microsoft Office

Job description

Knight Frank Property & Facilities Management is seeking an Administrative Assistant/Officer in Singapore to support owners, tenants, and teams. You will manage onboarding, coordinate service requests, and maintain organized records to ensure smooth operations.

The role emphasizes strong communication, detail orientation, and proficiency with Microsoft Office. Prior experience in property or facilities management will be an advantage.