Lead Office Administrator (1-Year Contract)

Knight Frank Services Company Limited; Singapore; On-site; SGD 35,000 - 52,000; Full time

Job summary

Knight Frank Singapore is seeking a proactive Office Administrator on a 1-year contract to support daily office operations, records management, budgeting assistance, and facilities upkeep, ensuring smooth workflows and professional service.

You will handle mail franking, invoice processing, asset tagging, vendor coordination, and reception coverage, working with a collaborative team to uphold Knight Frank's standards of integrity and client service.

Qualifications

• Knowledge of office management system and procedures.
• Strong administrative experience.
• Able to multi task and good time management.
• Proactive with attention to detail, high level of accuracy and problem solving.
• Good writing and verbal communication skills.
• Strong organizational, analytical and planning skills.
• Proficient in MS Office.
• Exercise discretion and sound judgment.
• Handle sensitive information confidentially.
• Exude corporate image at all times.

Responsibilities

• General administrative duties.
• Franking and recording of mails, records management, E-filing, supervision of contractors.
• Prepare and reconcile monthly expense reports.
• Inventory management.
• Contract administration.
• Assist with budget planning.
• Annual check of office assets and tagging exercise.
• Prepare purchase orders; liaise with suppliers and internal users; follow up on invoices and payments.
• Maintenance of equipment and office facilities.
• Cover reception duty as required.
• Take the lead on office administrative matters.
• Assist with office decoration.

Skills

Office management

Administrative experience

Multi-tasking

Communication skills

Organizational planning

Discretion

Corporate image

Tools

MS Office

Job description

Knight Frank Singapore is seeking a proactive Office Administrator on a 1-year contract to support daily office operations, records management, budgeting assistance, and facilities upkeep, ensuring smooth workflows and professional service.

You will handle mail franking, invoice processing, asset tagging, vendor coordination, and reception coverage, working with a collaborative team to uphold Knight Frank's standards of integrity and client service.