Office Services Assistant

Nimbus; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A Facilities Management Company in Singapore is seeking a skilled individual to manage daily operations and support the Office Services Team. This role involves overseeing mailroom tasks, maintaining office hygiene, and ensuring efficient communication through multiple channels. The ideal candidate is fluent in English and Mandarin, possesses excellent time management skills, and can operate independently. A 5-day work week from 9:00 AM to 6:00 PM is required, and the candidate should be comfortable handling physical loads up to 10kg.

Qualifications

• Excellent interpersonal and time management skills.
• Ability to work independently with minimal supervision.
• Ability to handle multiple tasks simultaneously and within tight deadlines.
• Fluency in verbal and written English and Mandarin.
• Basic computer knowledge, especially in Microsoft Word and Excel.

Responsibilities

• Manage day-to-day mailroom operations.
• Conduct weekly office inspections and reporting.
• Maintain housekeeping of Mailroom, Admin Room, and Staging Rooms.
• Assist with office supplies management.
• Attend to enquiries and fault reporting for operational activities.

Skills

Excellent interpersonal skills

Time management

Ability to work independently

Handle multiple tasks

Fluency in English

Fluency in Mandarin

Basic computer knowledge

Job description

Overview

To work alongside the Office Services Team to manage and maintain the office's daily operations. This position requires the successful candidate to lift and manage loads/parcels weighing up to 10kg on a regular basis.

Location

Singapore

Department

Operations

Type

On-Site

Posted On

April 1, 2025

Primary Responsibilities

• Manage day-to-day mailroom operations;
• Maintain housekeeping of Mailroom, Admin Room and Staging Rooms;
• Attend to enquiries and fault reporting for all day-to-day operational activities relating to facilities and maintenance of the office;
• Conduct weekly office inspection and reporting;
• Maintain regular health check of employees' lockers - electronic locks. Assist to replace batteries when necessary;
• Assist with office supplies and consumable management. Keeping record of usage pattern, stocks, expiry dates, re-order and replenish, when necessary;
• Attend to building management and 3rd party vendor for maintenance, checking or inspection, where necessary;
• Assist to update contents on all TVs.

Secondary Responsibilities

• Undertake front desking duties, when necessary;
• Assist with attending to incoming calls through the mainline;
• Support Corporate Mobile Phone management;
• Assist the Office Services Team in executing Fire Drills and Power Shut Down exercise;
• Support the Office Services Team in coordinating Business Continuity Plan, when required;
• Assist with other administrative and facility duties, when required.

Working Hours

5 day work week (Monday - Friday, 9:00AM - 6:00PM)

Skills

• Excellent interpersonal and time management skills;
• Ability to work independently with minimal supervision;
• Ability to handle multiple tasks simultaneously and within tight deadlines;
• Verbal and written fluency in English & Mandarin;
• Basic computer knowledge (Microsoft Word and Excel).

Apply Now

Please note that only shortlisted candidates will be contacted. We appreciate your interest and seek your kind understanding.