Office of Estates - Senior Executive/Assistant Manager (Facilities Management)

Republic Polytechnic; Singapore; On-site; SGD 50,000 - 70,000; Full time

Job summary

A prominent educational institution in Singapore is seeking a Senior Executive for Facilities Management. The role involves managing campus facilities, overseeing operations and maintenance, and coordinating with vendors and internal partners. Candidates should possess qualifications in Building Services or related fields and have a minimum of 3 years of experience, with a focus on digitalization of workflows. Strong organizational skills and effective communication are essential for success in this role.

Qualifications

• Minimum 3 years working experience, preferably in Facilities Management.
• Experience in government procurement is an added advantage.
• Experience in digitalisation of Facilities Management workflow.

Responsibilities

• Manage and oversee campus facilities operations and maintenance.
• Supervise lease management and campus events.
• Liaise with internal users, partners and operators.
• Handle contract administration and procurement processes.
• Monitor vendor performance and completed works.
• Manage food court operations and pricing matters.
• Drive digitalisation of operational processes.

Skills

Planning and organizing skills

Problem-solving

Effective communication

Interpersonal skills

IT savvy

Education

Qualifications in Building Services, Estate Management, or Facilities Management

Job description

What the role is

Office of Estates - Senior Executive (Facilities Management)

What you will be working on

• Manage and oversee campus facilities, including operations, repairs, maintenance, and related processes and procedures.
• Supervise lease management, operator coordination, and campus events, including support for VIP events.
• Liaison with internal users, partners and operators
• Contract administration including drafting tender and quotation specifications, handling procurement, specification formulation, evaluation, recommendation and work implementation.
• Monitor and evaluate vendor performance, including inspection and certification of completed works.
• Manage and liaise with operators, such as food court vendors, on daily operations and food pricing matters.
• Drive the digitalisation of operational processes.
• Lead project management for renovation, addition & alteration works, and support organizational initiatives, events, certifications, and QEHS documentation.
• Perform other duties as assigned from time to time.

What we are looking for

• Qualifications in Building Services, Estate Management, Facilities Management or related field with minimum 3 years working experience, and experience in government procurement will be an added advantage
• Experience in digitalisation of Facilities Management workflow.
• Strong planning and organizing skills, with commitment to assigned duties/tasks on time
• Resourceful, proactive in problem-solving, and self-starter with effective communication and interpersonal skills
• A sound team player and IT savvy