Office & HR Assistant – Singapore

Plaud; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading company in HR services in Singapore seeks an experienced HR and Office Administration Specialist. The role involves managing day-to-day office operations and coordinating onboarding processes while enhancing employee experience. Candidates should have at least 5 years of relevant experience and a Bachelor’s degree in a related field. Fluency in English and Mandarin is required.

Qualifications

• 5 years of relevant experience in office administration and HR, preferably with local exposure.
• Knowledge of HR practices and statutory requirements (e.g., CPF, IRAS, MoM).
• Strong organizational, communication, and interpersonal skills.

Responsibilities

• Oversee day-to-day office operations, including budgeting and expenses.
• Manage and coordinate onboarding and offboarding processes.
• Assist in the rollout of employee engagement initiatives.

Skills

Organizational skills

Communication skills

Interpersonal skills

Confidentiality management

Fluency in Mandarin

Education

Bachelor’s Degree in Human Resources, Business Administration, or related field

Job description

About the job

To support the day-to-day operations of the Regional HR and Employee Experience functions. This role encompasses responsibilities across Office Administration, Human Resources, Onboarding Support, and facilitating experience programs.

What you will do

Office Administration

• Oversee day-to-day office operations, including budgeting, expenses, overseeing office supplies inventory, and pantry replenishment.

• Involved in the selection of a new office location, interior design, and vendor selection.

• Ensure compliance with office policies, procedures, and relevant regulatory requirements.

• Enhance employee experience by organizing company open days, employee volunteer services, as well as Plaud Anniversary celebration.

• Assist office photo-shooting, networking events, as well as potential filming of the new office.

Human Resources

• Manage and coordinate the full onboarding and offboarding processes, including new hire orientation, system setup, and exit clearance.

• Assist in the rollout of employee engagement initiatives, experience programs, and fun activities.

• Coordinate with third-party supplier for work visa related matters.

• Maintain and update office related policies & guidelines.

• Liaise with the US HR SSC team to establish the global travel policy and budget guidelines for US/SG/EU.

• Assist queries related to travel booking, expenses, and benefits.

What we are looking for

• Bachelor’s Degree in Human Resources, Business Administration, or related field.

• 5 years of relevant experience in office administration and HR, preferably with local exposure.

• Knowledge of HR practices and statutory requirements (e.g., CPF, IRAS, MoM).

• Strong organizational, communication, and interpersonal skills.

• Able to handle confidential matters with discretion and work independently.

• Fluent in English and Mandarin.