Office and Administration Specialist (1 Yr Contract)

Align Recruitment Pte Ltd; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A reputable Swiss multinational corporation in Singapore is seeking an Office Specialist to manage procurement and inventory of office supplies, coordinate with vendors, and support HR activities. The ideal candidate will have skills in office administration and logistics, ensuring smooth operations across multiple locations. This is a one-year contract position that calls for strong vendor management and budgeting skills. Interested candidates should send their resumes for more information.

Qualifications

• Experienced in office administration, procurement, and facilities coordination.
• Strong vendor management, budgeting, and logistics support skills.
• Able to support HR activities and ensure smooth daily office operations across multiple locations.
• Able to commit to one year contract.

Responsibilities

• Oversee procurement and inventory of office supplies and equipment.
• Coordinate with management and vendors to maintain office facilities.
• Support office setups, relocations, and logistics for employees.
• Evaluate vendor quotations and manage invoice processing.
• Assist HR with onboarding activities and scheduling interviews.

Skills

Office administration

Procurement

Facilities coordination

Vendor management

Budgeting

Logistics support

Job description

Our client, a reputable Swiss multinational corporation, is seeking an Office Specialist to join their team.

Job Scope

• Oversee procurement and inventory of office supplies, equipment, and non-direct materials to ensure consistent availability and proper functioning.
• Coordinate with building management, vendors, and service providers to maintain office facilities, equipment, and cleaning services across multiple locations.
• Support office setup, relocations, rebranding activities, and manage logistics such as employee transportation arrangements.
• Evaluate vendor quotations, manage invoice processing, and ensure administrative spending aligns with budget and established policies.
• Assist HR with onboarding activities and interview scheduling, along with performing other administrative tasks as assigned.

Requirement

• Experienced in office administration, procurement, and facilities coordination.
• Strong vendor management, budgeting, and logistics support skills.
• Able to support HR activities and ensure smooth daily office operations across multiple locations.
• Able to commit to one yr contract.

Interested candidate may send your resume to evan"at"alignrecruitment.com.sg for more information.

Regret to inform that only shortlisted candidates will be contacted by our consultants.

Align Recruitment Pte Ltd (20C0253)

Tan Soon Heng (Reg No. R1108992)