Office Administrator, Separation Technologies Applied Research and Translation

Nanyang Technological University; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A prominent educational institution in Singapore is looking for an Office Administrator to support senior leadership within the Separation Technologies Applied Research and Translation Centre. The ideal candidate will manage funding applications, oversee the procurement of technical equipment, and coordinate outreach activities. A diploma or degree in relevant fields along with proven project coordination and budget management skills are required. Candidates should have strong communication skills and experience in similar roles, ideally with 2+ years' experience.

Qualifications

• Proven project coordination and budget management skills.
• Preferred 2+ years of experience in a similar role.
• Strong communication skills, both oral and written.

Responsibilities

• Provide administrative assistance for funding applications and grants.
• Oversee procurement of technical equipment.
• Develop and maintain promotional collaterals.
• Organize outreach activities and liaise with external organizers.
• Coordinate with NTUitive and collaborators on administrative functions.

Skills

Project coordination

Budget management

Strong communication skills

Stakeholder interaction

Team player

Education

Diploma or Degree in Finance/Management/Administrative skills

Job description

Office Administrator, Separation Technologies Applied Research and Translation Centre [NTUitive]

NTUitive is seeking an Office Administrator for Separation Technologies Applied Research and Translation (START) Centre. The successful candidate will provide support to senior leadership (Managing Director and Technical Director) in operational areas including, but not limited to the following:

Responsibilities

Administrative assistance for funding applications and subsequent grants

This includes, but is not limited to, helping to develop budgets and staffing proposals, subsequent maintenance of budgets, ensuring verification and timely submission of reimbursement requests, providing data for reports as needed.

Overseeing procurement of technical equipment

Supporting technical staff on key equipment and materials procurement activities from end-to-end. This includes helping with requisitions, coordination with admin functions at NTUitive and NTU to ensure timely submission and approvals for tenders, quotations, etc., as needed till the purchase order is released, and subsequently, monitoring and ensuring timely delivery and invoicing.

Developing and maintaining Collaterals

This includes developing maintaining and updating brochures, websites, external presentations etc., in conjunction with external contractors if needed.

Organizing Outreach Activities

Being the single point of contact for external seminars, exhibitions and other related activities, including coordination with external organizers.

Coordination with NTUitive, NTU and collaborators’ administrative functions

Working closely with Finance, HR, Procurement and Outreach functions at NTUitive and NTU on budget related activities, hiring and purchasing activities. Coordination with collaborators’ admin functions on joint projects (industrial and academic).

Requirements

• Diploma or Degree (preferred) in Finance/Management/Administrative skills
• Proven project coordination and budget management skills.
• Preferred 2+ years of experience in similar role
• Strong communication skills, both oral and written.
• Ability to interact with multiple stakeholders across academia, institutional research, and industry.
• Ability to work independently with minimal supervision.
• Team player with strong integrity and accountability mindset.

Appointment may vary and will commensurate with candidate's years of working experience. We regret that only shortlisted candidates will be notified.