Office Administrator

YINSHENG ENGINEERING PTE. LTD.; Singapore; On-site; SGD 28,000 - 39,000; Full time

Job summary

YINSHENG ENGINEERING PTE. LTD. is seeking an Office Administrator to provide general administrative and clerical support across the office and departments in Singapore.

The role involves handling daily paperwork, filing, data entry, and maintaining records to ensure smooth operations. Responsibilities include processing invoices, expense claims, coordinating with departments, and supporting meetings and activities.

Qualifications

• Diploma or Degree in Business Administration or related field.
• Fresh graduates are welcome; degree holders preferred.
• Prior experience in office administration is an advantage.
• Experience in construction, engineering or M&E is a plus.
• Proficient in Microsoft Excel and Word; strong organizational skills.

Responsibilities

• Provide general administrative support to multiple departments.
• Handle daily paperwork, documentation, filing and data entry.
• Prepare, organise and maintain company records and documents.
• Process supplier invoices and verify documents against PO/Delivery Notes.
• Check staff expense claims and reimbursements.
• Maintain attendance records and other administrative records.
• Assist with onboarding documents and stationery for new staff.
• Coordinate with departments to collect required documents.
• Handle printing, scanning, photocopying and other office tasks.
• Provide support for meetings and company activities.
• Perform ad-hoc duties as assigned.

Skills

Organisational skills

Time-management

Communication skills

Interpersonal skills

Multitasking

Education

Diploma or Degree in Business Administration / related

Fresh graduates welcome

Degree holders preferred

Tools

Microsoft Excel

Microsoft Word

Job description

Job Summary

The Office Administrator will provide general administrative and clerical support to the office and various departments. The role involves handling daily paperwork, documentation, filing, data entry, and other administrative tasks to ensure smooth and efficient office operations.

Key Responsibilities

• Provide general administrative support to various departments.
• Handle daily paperwork, documentation, filing and data entry.
• Prepare, organise and maintain company records and documents.
• Handle supplier invoices and check supporting documents against Purchase Orders and Delivery Notes.
• Check and process staff expense claims and reimbursements.
• Maintain and update check attendance and other administrative records.
• Assist with preparation of documents and materials for new staff, such as stationery.
• Assist with office supplies, stationery and general office matters.
• Coordinate with different departments to collect, check and follow up on required documents.
• Maintain proper filing of hardcopy and electronic documents.
• Assist with printing, scanning, photocopying and other general office administrative work.
• Provide administrative support for meetings, company activities and other office matters.
• Perform other administrative and ad-hoc duties as assigned by Superior.

Requirements

• Diploma or Degree in Business Administration, Management or a related discipline.
• Degree holders are preferred.
• Fresh graduates are welcome to apply.
• Prior experience in office administration will be an advantage.
• Experience in the construction, engineering or M&E industry will be an added advantage.
• Proficient in Microsoft Office, especially Microsoft Excel and Word.
• Good organisational and time-management skills.
• Meticulous, responsible and detail-oriented.
• Good communication and interpersonal skills.
• Able to manage multiple tasks and work with different departments.
• Able to work independently and follow up on assigned tasks.
• Candidates who are available immediately or with a short notice period will be preferred.