Administrative Assistant

TALENT CONNECT HR CONSULTANCY PTE. LTD.; Singapore; On-site; SGD 30,000 - 42,000; Full time

Job summary

TALENT CONNECT HR CONSULTANCY PTE. LTD. is seeking an Administrative Executive to support daily administrative and operational activities, ensuring smooth office operations and accurate documentation.

The successful candidate will perform clerical duties, handle communications, coordinate with clients and candidates, manage records, and assist with reports and office coordination in a fast-paced environment.

Diploma holders with good IT and communication skills are encouraged to apply.

Qualifications

• Minimum Diploma in any discipline.
• Candidates with relevant administrative or office experience will be preferred
• Good written and verbal communication skills
• Proficient in Microsoft Office, including Word and Excel
• Good organisational and time-management skills
• Strong attention to detail and accuracy
• Able to work independently as well as in a team
• Responsible, proactive and willing to learn
• Good interpersonal and coordination skills
• Candidates who are comfortable working in a fast-paced environment are encouraged to apply

Responsibilities

• Handle day-to-day administrative and clerical duties
• Prepare, process and maintain company documents, records and reports
• Perform data entry and ensure information is accurate and up to date
• Handle emails, phone calls and general enquiries
• Coordinate and follow up with clients, candidates and relevant parties
• Arrange appointments, interviews and meetings when required
• Maintain proper filing and documentation systems
• Assist with employee and candidate records and administrative matters
• Support the team in daily operational and administrative activities
• Liaise with internal departments and external parties when necessary
• Prepare basic reports and administrative summaries
• Assist with office coordination and general office managementPerform other ad-hoc duties and projects assigned by the management

Skills

Communication skills

Organizational skills

Time management

Interpersonal skills

Teamwork

Proactive learning

Education

Diploma

Tools

Microsoft Office

Word

Excel

Job description

Job Description

We are looking for a responsible, organised and detail-oriented Administrative Executive to support our company's daily administrative and operational activities.

The successful candidate will be responsible for managing administrative matters, maintaining documentation, coordinating with clients and candidates, and ensuring smooth day-to-day office operations.

Key Responsibilities

• Handle day-to-day administrative and clerical duties
• Prepare, process and maintain company documents, records and reports
• Perform data entry and ensure information is accurate and up to date
• Handle emails, phone calls and general enquiries
• Coordinate and follow up with clients, candidates and relevant parties
• Arrange appointments, interviews and meetings when required
• Maintain proper filing and documentation systems
• Assist with employee and candidate records and administrative matters
• Support the team in daily operational and administrative activities
• Liaise with internal departments and external parties when necessary
• Prepare basic reports and administrative summaries
• Assist with office coordination and general office managementPerform other ad-hoc duties and projects assigned by the management

Requirements

• Minimum Diploma in any discipline
• Candidates with relevant administrative or office experience will be preferred
• Good written and verbal communication skills
• Proficient in Microsoft Office, including Word and Excel
• Good organisational and time-management skills
• Strong attention to detail and accuracy
• Able to work independently as well as in a team
• Responsible, proactive and willing to learn
• Good interpersonal and coordination skills
• Candidates who are comfortable working in a fast-paced environment are encouraged to apply