Admin Executive

VORTEX STAFFING; Singapore; On-site; SGD 32,000 - 42,000; Full time

Job summary

Our Client in Singapore seeks an organised Admin Executive to support day-to-day administrative and operational activities. You will work closely with internal teams and management to ensure smooth and efficient office operations.

The role involves handling documentation, coordinating meetings, assisting with procurement, and providing general administrative support across departments. A proactive, detail-oriented approach is essential for success.

Qualifications

• Diploma or Degree in Business Administration, Management or a related discipline.
• Minimum 2 years of relevant administrative or office support experience.
• Good organisational and time-management skills.
• Strong attention to detail and ability to manage multiple tasks.
• Good written and verbal communication skills.
• Independent, responsible and proactive with a positive working attitude.

Responsibilities

• Handle day-to-day administrative and office support duties
• Manage documentation, filing, data entry and record keeping
• Coordinate meetings, appointments and internal schedules
• Prepare reports, correspondence and administrative documents
• Liaise with vendors, service providers and external parties when required
• Assist with procurement, office supplies and general office coordination
• Support management and various departments with administrative matters
• Assist in ad-hoc projects and other duties as assigned

Skills

Organization

Time management

Written and verbal communication

Microsoft Office

Education

Diploma or Degree in Business Administration

Tools

Microsoft Office

Job description

Our Client is looking for a motivated and organised Admin Executive to support the day-to-day administrative and operational activities of the company. The successful candidate will work closely with internal teams and management to ensure smooth and efficient office operations.

Key Responsibilities

• Handle day-to-day administrative and office support duties
• Manage documentation, filing, data entry and record keeping
• Coordinate meetings, appointments and internal schedules
• Prepare reports, correspondence and administrative documents
• Liaise with vendors, service providers and external parties when required
• Assist with procurement, office supplies and general office coordination
• Support management and various departments with administrative matters
• Assist in ad-hoc projects and other duties as assigned

Requirements

• Diploma or Degree in Business Administration, Management or a related discipline
• Minimum 2 years of relevant administrative or office support experience
• Good organisational and time-management skills
• Strong attention to detail and ability to manage multiple tasks
• Good written and verbal communication skills
• Proficient in Microsoft Office applications
• Independent, responsible and proactive with a positive working attitude
• Candidates with relevant experience from other industries are welcome to apply

What Our Client Offers

• Stable working environment with structured responsibilities
• Opportunities for career development and professional growth
• Training and support provided where required
• Collaborative and professional working environment

Interested candidates are invited to apply with their updated resume. Only shortlisted candidates will be contacted.