Administrative Assistant

PARACRINE THERAPEUTICS PTE. LTD.; Singapore; On-site; SGD 32,000 - 48,000; Full time

Job summary

PARACRINE THERAPEUTICS PTE. LTD. is seeking an Administrative Assistant to support day-to-day administrative and office operations.

The role involves performing clerical tasks, data entry, file maintenance and coordinating with management and departments to ensure efficient processes. The successful candidate will manage calls, emails and inquiries, schedule meetings, prepare reports and assist with vendor coordination.

Qualifications

• Minimum Nitec / Higher Nitec / Diploma or relevant qualification in Business Administration, Office Administration or a related field.
• 2 to 3 years of relevant administrative experience preferred.
• Good working knowledge of Microsoft Office, including Word, Excel and Outlook.
• Strong organisational skills and attention to detail.
• Good communication and interpersonal skills.
• Able to manage multiple tasks, meet deadlines and work independently.
• Responsible, proactive and willing to learn.

Responsibilities

• Provide general administrative and clerical support to the company and assigned departments.
• Handle filing, data entry, document preparation and maintenance of records.
• Manage incoming calls, emails, correspondence and general enquiries.
• Schedule meetings, appointments and maintain calendars where required.
• Prepare reports, invoices, purchase orders and other administrative documents.
• Assist with office supplies, stationery and vendor coordination.
• Maintain accurate records and ensure documents are properly organised.
• Coordinate with internal departments, customers, suppliers and other stakeholders.
• Support management and the team with ad-hoc administrative duties and projects where required.

Skills

Organisational skills

Attention to detail

Communication skills

Multitasking

Independent worker

Proactive and eager to learn

Education

Nitec / Higher Nitec / Diploma in Business Administration or related field

Tools

Microsoft Office

Job description

About the Role

We are looking for a reliable and organised Administrative Assistant to support the day-to-day administrative and office operations.

The successful candidate will work closely with the management and relevant departments to ensure that administrative processes are carried out accurately, efficiently and in a timely manner.

Key Responsibilities

• Provide general administrative and clerical support to the company and assigned departments.
• Handle filing, data entry, document preparation and maintenance of records.
• Manage incoming calls, emails, correspondence and general enquiries.
• Schedule meetings, appointments and maintain calendars where required.
• Prepare reports, invoices, purchase orders and other administrative documents.
• Assist with office supplies, stationery and vendor coordination.
• Maintain accurate records and ensure documents are properly organised.
• Coordinate with internal departments, customers, suppliers and other stakeholders.
• Support management and the team with ad-hoc administrative duties and projects where required.

Requirements

• Minimum Nitec / Higher Nitec / Diploma or relevant qualification in Business Administration, Office Administration or a related field.
• 2 to 3 years of relevant administrative experience preferred.
• Good working knowledge of Microsoft Office, including Word, Excel and Outlook.
• Strong organisational skills and attention to detail.
• Good communication and interpersonal skills.
• Able to manage multiple tasks, meet deadlines and work independently.
• Responsible, proactive and willing to learn.