ADMIN ASSISTANT

SAMSON MACHINERY MOVERS PTE. LTD.; Singapore; On-site; SGD 29,000 - 42,000; Full time

Job summary

SAMSON MACHINERY MOVERS PTE. LTD. is seeking an organized administrative support professional to assist daily operations in our Singapore office. The role involves handling clerical tasks, document preparation, and coordinating with customers, suppliers, and site teams.

You will assist with scheduling, record-keeping, and ensuring compliance for work permits, site access, and other regulatory requirements. Strong MS Office skills and 2–5 years of admin experience are preferred.

Qualifications

• Diploma or equivalent qualification in Business Administration, Human Resources, Logistics or a related discipline.
• 2–5 years of experience in administration or office coordination.
• Proficiency in MS Office applications (Word, Excel, PowerPoint, Outlook).
• Strong organisational and time-management abilities with attention to detail.
• Good written and verbal communication skills.
• Ability to work independently and collaborate with management and other departments.

Responsibilities

• Perform general administrative and clerical duties to support daily company operations.
• Prepare quotations, invoices, delivery orders, purchase orders, and other relevant documents.
• Assist in preparing and maintaining company records, reports, and filing systems.
• Coordinate with customers, suppliers, site personnel, and operations teams regarding job schedules and requirements.
• Assist in arranging and coordinating machinery moving, transportation, lifting, and delivery schedules.
• Prepare and submit documents required for work permits, site access, LTA applications, lane closure applications, and other relevant authorities when required.
• Assist with manpower deployment records, attendance, timesheets, and overtime records.
• Handle incoming calls, emails, enquiries, and correspondence professionally.
• Assist in preparing method statements, risk assessments, and other project-related documents when required.
• Maintain proper records of project documents, certificates, equipment records, and customer correspondence.
• Assist with billing, payment follow-up, and basic accounting-related administrative work.
• Prepare and post job advertisements on CareerFuture and other suitable recruitment platforms when required.
• Assist with arranging interviews and coordinating with candidates for recruitment matters.
• Perform any other administrative duties as assigned by the management.

Skills

Organizational skills

Time management

Communication skills

Independence

Education

Diploma in Admin/Related discipline

Tools

Microsoft Office

Word

Excel

PowerPoint

Outlook

Job description

Roles & Responsibilities

• Perform general administrative and clerical duties to support daily company operations.
• Prepare quotations, invoices, delivery orders, purchase orders, and other relevant documents.
• Assist in preparing and maintaining company records, reports, and filing systems.
• Coordinate with customers, suppliers, site personnel, and operations teams regarding job schedules and requirements.
• Assist in arranging and coordinating machinery moving, transportation, lifting, and delivery schedules.
• Prepare and submit documents required for work permits, site access, LTA applications, lane closure applications, and other relevant authorities when required.
• Assist with manpower deployment records, attendance, timesheets, and overtime records.
• Handle incoming calls, emails, enquiries, and correspondence professionally.
• Assist in preparing method statements, risk assessments, and other project-related documents when required.
• Maintain proper records of project documents, certificates, equipment records, and customer correspondence.
• Assist with billing, payment follow-up, and basic accounting-related administrative work.
• Prepare and post job advertisements on CareerFuture and other suitable recruitment platforms when required.
• Assist with arranging interviews and coordinating with candidates for recruitment matters.
• Perform any other administrative duties as assigned by the management.

Requirements & Qualifications

• Diploma or equivalent qualification in Business Administration, Human Resources, Logistics or a related discipline.
• Two to five years of experience in administration, office coordination or a similar support role.
• Proficient in Microsoft Office applications, particularly Word, Excel, PowerPoint and Outlook.
• Strong organisational and time-management abilities, with good attention to detail.
• Effective written and verbal communication skills.
• Capable of working independently while cooperating effectively with Management and other departments.
• Responsible and professional, with the ability to handle personnel records and confidential information appropriately.