Admin Executive

ES RECRUITMENT PTE. LTD.; Singapore; On-site; SGD 30,000 - 42,000; Full time

Benefits offered by this job

Open office environment

Chill vibes

Work-life balance

Job summary

ES RECRUITMENT PTE. LTD. in Singapore is seeking an Office Administrator to support daily operations, manage communications, coordinate meetings, and prepare documents for senior management.

The role emphasizes accuracy, organization, and proactive learning, with training provided for entry-level candidates. In this position you will handle calls, emails, travel arrangements, filing, and content distribution for meetings and events, contributing to efficient workflows and informed

Qualifications

• Minimum local diploma or higher.

Responsibilities

• Manage incoming phone calls, emails, and correspondence to ensure timely and professional communication
• Schedule and coordinate meetings, appointments, and travel arrangements to optimize staff time management
• Prepare meeting agendas, record minutes accurately, and distribute them promptly to relevant stakeholders
• Organize company events, conferences, and training sessions to support employee engagement and development
• Maintain accurate and organized electronic and paper filing systems for easy retrieval and compliance
• Prepare, edit, and format documents, reports, and presentations to support business needs
• Provide administrative support to senior management, including calendar management and task coordination to enhance productivity
• Assist in preparing reports, spreadsheets, and presentations for meetings to facilitate informed decision-making
• Conduct research and compile data for projects and reports to support analysis and planning

Education

Local diploma or higher

Job description

Job Summary

Support daily office operations by managing communications, scheduling, document preparation, and administrative tasks to enable efficient workflow and assist senior management in achieving organizational goals.

Responsibilities

• Manage incoming phone calls, emails, and correspondence to ensure timely and professional communication


• Schedule and coordinate meetings, appointments, and travel arrangements to optimize staff time management


• Prepare meeting agendas, record minutes accurately, and distribute them promptly to relevant stakeholders


• Organize company events, conferences, and training sessions to support employee engagement and development


• Maintain accurate and organized electronic and paper filing systems for easy retrieval and compliance


• Prepare, edit, and format documents, reports, and presentations to support business needs


• Provide administrative support to senior management, including calendar management and task coordination to enhance productivity


• Assist in preparing reports, spreadsheets, and presentations for meetings to facilitate informed decision-making


• Conduct research and compile data for projects and reports to support analysis and planning

Required competencies and certifications

• Minimum local diploma or higher

Preferred competencies and qualifications

• Excellent organizational and time management skills to prioritize tasks effectively


• Strong attention to detail and accuracy in managing documents and tasks


• Proactive approach to work and willingness to learn (entry-level candidates welcome; training provided)

Other Information

Work Environment

• Open office concept with free seating and a view


• Chill vibes


• Work-life balance

Only shortlisted candidates will be contacted via Email or Phone call