Administration Executive

LUXX NEWHOUSE PTE LTD; Singapore; On-site; SGD 42,000 - 60,000; Full time

Job summary

LUXX NEWHOUSE PTE LTD in Singapore is seeking an Administrative Executive to provide comprehensive support to the Operations teams. The role involves coordinating office activities, maintaining records, managing supplies, supporting meetings, and assisting employees and management with a range of administrative tasks.

The successful candidate should have a Diploma or Bachelor's degree in business-related field, 3–5 years of admin experience, and proficiency in English and Mandarin.

Qualifications

• Diploma or Bachelor's Degree in Business Administration, Management, or related field.
• 3–5 years of admin/office management experience.
• Experience with ERP systems and order processing is a plus.
• Proficient in Microsoft Excel and MS Office.
• English and Chinese language skills (Mandarin) required.
• Strong communication and coordination abilities.

Responsibilities

• Manage daily office administrative activities and operations.
• Handle incoming calls, emails, and general enquiries.
• Prepare, organize, and maintain documents, records, and reports.
• Coordinate with suppliers, building management, and external parties.
• Process purchase requests and follow up on orders/deliveries.
• Assist with invoices and administrative expense tracking.
• Coordinate meetings and office events.
• Maintain accurate employee and office records.

Skills

Communication skills

Multitasking

Time management

Independent work

Proactive

Education

Diploma or Bachelor's Degree in Business Administration/Management

Tools

Microsoft Excel

ERP systems

Job description

PositionOverview

We are looking for Administrative Executive to provide administrative support to the Operations teams. The successful candidate supports daily office operations and ensures administrative processes run smoothly. This role involves coordinating office activities, maintaining records, managing supplies, supporting meetings, and assisting employees and management with administrative tasks.

Key Responsibilities

(1) Admin Executive

• Manage daily office administrative activities and ensure smooth office operations.
• Handle incoming calls, emails, correspondence, and general enquiries.
• Prepare, organize, and maintain documents, records, reports, and filing systems.
• Manage office supplies, stationery, equipment, and inventory.
• Coordinate with suppliers, contractors, building management, and other external parties.
• Obtain quotations, process purchase requests, and follow up on orders and deliveries.
• Assist with invoices, payment documentation, and administrative expense tracking.
• Coordinate meetings, appointments, office events, and other administrative arrangements.
• Maintain accurate employee and office records where required.
• Monitor office facilities and coordinate maintenance or repair requirements.
• Ensure office policies, procedures, and administrative processes are followed.
• Prepare regular administrative reports and updates for management.
• Support management and other departments with ad-hoc administrative tasks.
• Handle confidential information professionally and maintain appropriate confidentiality.

Requirements

• Diploma or Bachelor's Degree in Business Administration, Management, or a related field.
• Minimum3-5 years of relevant experience in administration, office management, or a similar role.
• Experience with ERP systems and order processing will be an advantage.
• Proficient in Microsoft Office, particularly Excel.
• Good communication and coordination skills.
• Able to multitask, priorities work and meet deadlines.
• Proactive, responsible and able to work independently.
• Experience in the construction, engineering or related industry will be an advantage.
• Proficiency in English and Chinese (Mandarin), both spoken and written, with the ability to communicate effectively with Chinese-speaking counterparties and business partners.