Office Administrative Assistant - Entry Level

SINBOR COMPANY (PRIVATE) LIMITED; Singapore; On-site; SGD 28,000 - 36,000; Full time

Job summary

SINBOR COMPANY (PRIVATE) LIMITED in Singapore is seeking an Administrative Assistant to support daily office operations. This entry-level role is suitable for fresh graduates and those starting an administrative career.

You will work closely with the Office Manager to manage documentation, scheduling, record keeping and general coordination, with training provided. Ideal candidates are detail-oriented, reliable and eager to learn.

Qualifications

• Fresh graduates welcome to apply.
• Excellent spoken and written English; professional communication.
• Reliable, detail-oriented and able to follow instructions.

Responsibilities

• Provide general administrative and clerical support to the office team.
• Maintain well-organised digital and physical records and documents.
• Manage office supplies and basic upkeep arrangements.
• Coordinate with vendors, couriers and service providers.
• Assist with printing, scanning, filing and document preparation.
• Assist calendars, meetings and reminders; answer calls and emails professionally.
• Prepare basic correspondence, meeting notes and reports.
• Handle data entry and update trackers or spreadsheets.

Skills

Organised

Attention to detail

Communication

Time management

Teamwork

Discretion

Learning mindset

Tools

Microsoft Word

Microsoft Excel

Outlook

Google Workspace

Job description

About the Role

We are looking for a dependable, organised and detail-oriented Administrative Assistant to support the daily operations of our small office in Singapore. This is an entry-level position suitable for fresh graduates and applicants starting their administrative careers. You will work closely with the Office Manager and team on documentation, scheduling, record keeping and general office coordination. Training and guidance will be provided.

Key Responsibilities

Office Administration

• Provide general administrative and clerical support to the office team.
• Maintain well-organised digital and physical records, files and documents.
• Manage office supplies, stationery and basic office upkeep arrangements.
• Coordinate with vendors, couriers and service providers when needed.
• Assist with printing, scanning, filing and document preparation.

Scheduling and Communication

• Assist with calendars, meeting arrangements, appointments and reminders.
• Answer and direct calls, emails and enquiries professionally.
• Prepare basic correspondence, meeting notes, reports and presentations.
• Follow up on outstanding requests, documents and routine deadlines.

Records and Administrative Processing

• Perform accurate data entry and update trackers or spreadsheets.
• Organise invoices, receipts and expenses and assist with basic payment paperwork for review by authorised staff.
• Help compile and check supporting documents requested by management or external service providers.
• Undertake basic online research and other ad hoc administrative tasks.

Requirements

• No prior working experience required; fresh graduates are welcome.
• Good spoken and written English and professional communication skills.
• Good attention to detail, reliability and ability to follow instructions.
• Comfortable using Microsoft Word, Excel, Outlook and/or Google Workspace, with willingness to learn new tools.
• Able to organise tasks, meet deadlines and handle confidential information discreetly.
• Positive attitude, initiative and willingness to assist colleagues in a small-team environment.

Preferred (Not Required)

• Prior internship, part-time or administrative experience.
• Familiarity with simple spreadsheets, document formatting and scheduling tools.
• Additional language skills helpful for communication with relevant business contacts.