Admin Assistant, Corporate Secretarial

Forvis Mazars in Singapore; Singapore; On-site; SGD 34,000 - 50,000; Full time

Job summary

Forvis Mazars in Singapore is seeking an administrative professional to provide essential administrative and work pass support. You will help manage monthly tasks, maintain trackers, and coordinate with the local team to ensure smooth operations.

The role requires at least 1 year in corporate secretarial/HR admin, strong MS Office skills, and excellent written and verbal communication. Attention to detail and independence are key in this position.

Qualifications

• Minimum 1 year of relevant experience in corporate secretarial, HR/admin, or similar administrative role.
• Strong written and verbal communication skills.
• Detail-oriented with strong organisational skills.
• Ability to follow instructions and work independently with minimal supervision.

Responsibilities

• Perform monthly routine administrative tasks (e.g. renewal reminders, tracking lists, quota updates, levy tracking).
• Maintain accurate records and trackers (e.g. monitoring lists, unbilled lists).
• Support internal coordination with Singapore team members.
• Assist in ad-hoc administrative tasks as assigned.
• Assist in managing and redirecting incoming correspondence (emails, physical mail) to stakeholders.
• Prepare work pass application forms.
• Assist in collating required documents for applications, renewals, cancellations, and issuance.
• Update and maintain work pass trackers and status reports.

Skills

Written & verbal communication

Detail-oriented

Organisational skills

Independent work

Tools

Microsoft Office (Word, Excel, Outlook)

Job description

Responsibilities

Administrative & Operational Support

• Perform monthly routine administrative tasks (e.g. renewal reminders, tracking lists, quota updates, levy tracking, etc.)
• Maintain accurate records and trackers (e.g. monitoring lists, unbilled lists)
• Support internal coordination with Singapore team members
• Assist in ad-hoc administrative tasks as assigned
• Assist in managing and redirecting incoming correspondence (eg emails, physical mail) to the relevant internal/external stakeholders

Work Pass Administrative Support

• Prepare work pass application forms
• Assist in collating required documents for applications, renewals, cancellations, and issuance
• Update and maintain work pass trackers and status reports

Requirements

• Minimum 1 year of relevant experience in corporate secretarial, HR/admin, or similar administrative role
• Familiarity with Microsoft Office (Word, Excel, Outlook)
• Good written and verbal communication skills
• Detail-oriented with strong organisational skills
• Ability to follow instructions and work independently with minimal supervision