Admin Assistant

SINGAPORE TRUST SERVICES PRIVATE LIMITED; Singapore; On-site; SGD 36,000 - 48,000; Full time

Job summary

SINGAPORE TRUST SERVICES PRIVATE LIMITED is seeking an Administrative Assistant to support the HR Manager with onboarding new hires, handling employee queries, invoicing, billing, and general office duties in a 5-day workweek.

The role requires strong MS Office skills and clear English and Mandarin communication to ensure smooth operations within the management and staff teams.

Qualifications

• Completion of GCE A Levels or equivalent with HR or administrative experience.

Responsibilities

• Assist HR Manager in onboarding new employees and respond to employee queries.
• Prepare and process invoicing and billing documents to support finance operations.
• Perform ad-hoc administrative duties to support daily office functions.
• Provide general admin support to management and staff to maintain efficiency.
• Utilize Microsoft Office Suite to complete documentation and communications tasks.
• Organize and manage multiple tasks to meet deadlines and support productivity.
• Communicate clearly in English and Mandarin for internal/external interactions.

Skills

HR administration

Onboarding

Invoicing

Billing

MS Office

English & Mandarin comms

Education

GCE A Levels

Tools

Microsoft Office Suite

Job description

Company Overview

The client is located in Singapore, providing HR administrative support including payroll assistance, work pass management, billing, and general office duties to support management and staff efficiently.

Job Summary

Assist the HR Manager with onboarding, employee queries, invoicing, billing, and provide general administrative support to management and staff in a 5-day workweek environment.

Responsibilities

• Support the HR Manager in onboarding new employees and responding to employee queries to ensure smooth integration and communication
• Prepare and process invoicing and billing documents accurately to support financial operations
• Perform assigned ad-hoc administrative duties to assist daily office functions and management needs
• Provide general administrative support to management and staff to maintain efficient office operations
• Use Microsoft Office Suite (Word, Excel, Outlook) proficiently to complete documentation and communication tasks
• Organize and manage multiple tasks effectively to meet deadlines and support team productivity
• Communicate clearly in both written and verbal English and Mandarin to facilitate internal and external interactions

Preferred competencies and qualifications

• Completion of GCE ‘A’ Levels or equivalent with relevant HR or administrative experience