Administrative Executive/Assistant Position

PACIFIC SWIM TEAM PTE. LTD.; Singapore; On-site; SGD 29,000 - 47,000; Full time

Job summary

Pacific Swim Team Pte. Ltd. in Singapore is seeking a dedicated Administrative Executive/Assistant to support executive staff.

You will manage schedules, handle communications, maintain records, and coordinate office operations to ensure efficient daily workflows. The role is full-time, on-site, and requires strong organizational skills, attention to detail, and proficiency with Microsoft Office or Google Workspace.

Qualifications

• Experience in executive/administrative assistance with a detail-oriented approach.
• Relevant experience in administrative or office support roles preferred.
• Customer service oriented, with good command of communication skills.
• Additional language skills beyond English.

Responsibilities

• Manage executive schedules and appointments to optimize time and resources.
• Handle incoming phone calls and correspondence professionally to maintain clear communication.
• Maintain and organize office records to ensure accurate and accessible documentation.
• Support executive staff with clerical and administrative tasks to enhance team productivity.
• Coordinate office logistics to facilitate smooth daily operations.
• Prioritize and multitask effectively to meet deadlines in a fast-paced environment.
• Utilize Microsoft Office Suite or Google Workspace tools to prepare documents and reports.
• Other responsibilities and duties as tasked.

Skills

Executive/Administrative support

Detail-oriented

Customer service

Communication skills

Multilingual

Tools

Microsoft Office

Google Workspace

Job description

Job Summary

This is a full-time, on-site Administrative Executive/Assistant role in Singapore that supports executive staff by managing schedules, handling communications, maintaining records, and coordinating office operations to ensure efficient daily workflows and high-quality administrative support.

Responsibilities

• Manage executive schedules and appointments to optimize time and resource allocation
• Handle incoming phone calls and correspondence professionally to maintain clear communication with stakeholders and clients
• Maintain and organize office records to ensure accurate and accessible documentation
• Support executive staff with clerical and administrative tasks to enhance team productivity
• Coordinate office logistics to facilitate smooth daily operations
• Prioritize and multitask effectively to meet deadlines in a fast-paced environment
• Utilize Microsoft Office Suite or Google Workspace tools to prepare documents and reports
• Other responsibilities and duties as tasked

Preferred competencies and qualifications

• Experience in executive/administrative assistance with a detail-oriented approach
• Relevant experience in administrative or office support roles preferred
• Customer Service Oriented, with good command of communication skills.
• Additional language skills beyond English.