Administrative Assistants (Administration & Office Support)

WINNING SHINE PTE. LTD.; Singapore; On-site; SGD 33,000 - 50,000; Full time

Job summary

WINNING SHINE PTE. LTD. in Singapore is seeking an Office Administrator to oversee daily office operations, including equipment management, inventory, reception duties, and liaison with local government bodies and building management.

You will coordinate with vendors, manage visitor registration, arrange meetings, supervise cleaning, handle document submissions, and maintain records to ensure compliance and smooth office functioning.

Qualifications

• Reside in Singapore
• Fluent in English and Chinese
• Able to work flexible hours and provide timely progress updates
• Positive attitude and able to work independently while following safety rules
• Prior administrative work experience in Singapore preferred

Responsibilities

• Oversee office equipment management and liaise with maintenance vendors
• Coordinate with building management to resolve premises issues (water, electricity, internet, common areas)
• Maintain inventory logs and records for office supplies and procurement
• Manage receipt and dispatch of couriers, letters, and parcels
• Receive visitors, register them, and provide onsite guidance
• Set up meeting rooms, arrange beverages, and replenish supplies as needed
• Oversee day-to-day office cleaning and safety compliance
• Liaise with IRAS, ACRA, MOM and building management; handle inquiries and submissions
• Follow up on corporate filing obligations and update records
• Administer staff attendance and maintain attendance archives

Skills

Fluent English

Fluent Chinese

Job description

About the role

An Office Administrator responsible for overseeing office operations, including equipment management, inventory control, reception duties, office sanitation, and liaison with local government bodies and building management.

Key responsibilities

• Oversee office equipment management: perform routine inspections of printers, surveillance cameras and access control systems; liaise with maintenance vendors for fault repairs to ensure stable operation

• Coordinate with building management: report and track defects of premises and facilities; engage property management to resolve matters involving water, electricity, internet and common area amenities

• Carry out inventory checks for office supplies and maintain proper records and archives; keep logs for the procurement and consumption of office supplies

• Manage receipt and dispatch of couriers, letters and parcels for the corporate mailbox

• Receive visitors, complete visitor registration and provide onsite guidance

• Prepare for meetings: setup meeting rooms based on attendee headcount, arrange tea and beverages; procure and replenish supplies promptly as required

• Take charge of day-to-day office cleaning; ensure cleanliness of all office articles and equipment; source and use suitable cleaning tools and chemicals in accordance with safety and tidiness standards

• Liaise with local bodies including IRAS, ACRA, MOM and building management as needed; handle routine enquiries, document submissions, information updates and other related communications

• Follow up on corporate filing obligations and keep abreast of local regulatory policies

• Administer staff attendance and archive attendance records

About you

• Reside in Singapore; familiar with local government and administrative procedures

• Positive working attitude, strong sense of responsibility, capable of working independently, and observe workplace health and safety rules

• Able to work flexible hours when required; provide timely updates on work progress

• Fluent in English and Chinese

• Prior relevant administrative work experience in Singapore is preferred