Office Admin Officer (1 Year Contract)

CSGROUP PTE. LTD.; Singapore; In loco; SGD 28.000 - 45.000; Tempo pieno

Descrizione del lavoro

CSGROUP PTE. LTD. invites applications for an office administrator role to manage daily operations, process invoices, and support HR activities. You will coordinate dispatches, maintain filing, and assist in recruitment and interview scheduling to ensure smooth workflow.

You will also help organise staff engagement events and festive activities, working closely with various departments to ensure timely execution and accurate records. This role is office-based in Singapore.

Competenze

• Minimum Diploma in Business Management or Human Resources or its equivalent.
• Minimum 1-2 years of experience in office administration, HR administration or a similar role.
• Good organisational, coordination and time management skills.
• Role is convertible subjected to performance.

Mansioni

• Handle day-to-day office administrative duties and ensure smooth office operations.
• Process invoices, including stamping, data entry and ensuring copies are forwarded to Finance for payment processing.
• Arrange and coordinate dispatch duties, including depositing cheques at the bank and providing backup for the dispatcher during absences.
• Maintain proper filing and documentation.
• Support recruitment by downloading and reviewing CVs from portals.
• Contact shortlisted candidates to arrange interviews and explain job scope.
• Coordinate interview schedules, book meeting rooms and circulate CVs.
• Liaise with recruitment agencies on candidate submissions and interviews.
• Assist in planning monthly staff engagement and overseas incentive trips.
• Coordinate event logistics, liaising with vendors and setting up venues.
• Assist in organising festive celebrations including Chinese New Year activities and Lo Hei events.

Conoscenze

Organisational skills

Coordination

Time management

Formazione

Diploma in Business Management or Human Resources

Descrizione del lavoro

Responsibilities

• Handle day-to-day office administrative duties and ensure smooth office operations.
• Process invoices, including stamping, data entry and ensuring the relevant copies are forwarded to the Finance Department for payment processing.
• Arrange and coordinate dispatch duties, including depositing cheques at the bank and providing backup support for the company's dispatcher during periods of absence.
• Maintain proper filing and documentation.
• Support the recruitment process by downloading and reviewing CVs from recruitment portals.
• Contact shortlisted candidates to arrange interview appointments and provide a brief explanation of the job scope.
• Coordinate interview schedules, book meeting rooms and circulate CVs to the relevant hiring personnel.
• Liaise with recruitment agencies on candidate submissions and interview arrangements.
• Assist in planning and organising monthly staff engagement and recreational activities and overseas incentive trips.
• Coordinate event logistics, including liaising with vendors, purchasing refreshments and fruits, and setting up event venues.
• Assist in organising festive celebrations, including Chinese New Year activities, packing festive goodies and coordinating Lo Hei events.

Requirements

• Minimum Diploma in Business Management or Human Resources or its equivalent.
• Minimum 1-2 years of experience in office administration, HR administration or a similar role.
• Good organisational, coordination and time management skills.
• Role is convertible subjected to performance.

Jerlin Aw Bi Zhi (R1218675)