Admin Assistant

PEOPLE PROFILERS PTE. LTD.; Singapore; On-site; SGD 42,000 - 62,000; Full time

Job summary

People Profilers Pte. Ltd. is seeking a capable Administrative & Facilities Coordinator for a 1-year renewable contract in Singapore. The role combines general admin, facilities operations, corporate services, and CSR support across the office environment.

You will handle meetings, document prep, procurement, records, safety, and inter-company billings, with a focus on accuracy and efficiency. A diploma in admin and MS Office proficiency are preferred.

Qualifications

• O levels or diploma in administrative/business support
• Proficient in MS Office and common business software
• Strong communication, both written and verbal
• Positive attitude with initiative and reliability
• Contract role with benefits and possible renewal
• Competitive remuneration and benefits package

Responsibilities

• General Administration & Executive Support including scheduling and documentation
• Facilities Management & Operations: process requisitions, invoices, vendor quotes, records and cost reporting
• Corporate Services Administration: mail, office supplies, inventory, pantries and vehicle records
• CSR Support: assist CSR programs and coordination

Skills

MS Office

Written & verbal comms

Initiative

Coordination

Education

O levels / Diploma in admin

Tools

Microsoft Excel

Microsoft Word

PowerPoint

MS Teams

Job description

Responsibilities:

• General Administration & Executive Support (10%)
• Coordinate and schedule meetings (Microsoft Teams or physical meetings), including meeting room bookings and refreshments where required
• Provide general administrative support, including document preparation, photocopying, scanning, binding, filing, courier arrangements, and stationery ordering
• Support departmental correspondence, record management, and document archiving
• Undertake ad-hoc administrative duties and projects as assigned by the Head
• Facilities Management & Operations (60%)
• Process purchase requisitions and purchase orders.
• Review quotations from vendors and service providers for completeness and compliance.
• Track, verify and process invoices against approved quotations and contracts, ensuring accurate coding and timely payment.
• Maintain records, contracts, maintenance documentation, utility records, tender documentation and audit files.
• Retrieve and consolidate documents from various sites (e.g. utility bills, landlord documents) for reporting, audit and cost allocation purposes.
• Prepare inter-company billings, debit notes and supporting documentation where required.
• Support the administration of hazard reporting and workplace safety records.
• Assist the Risk Assessment Officer in maintaining risk assessments for Facilities, Finance and MD Office functions.
• Administer facial recognition registrations, card access and access control records for Singapore employees.
• Corporate Services Administration (20%)
• Manage the receipt, sorting and distribution of incoming mail and courier deliveries.
• Administer office consumables and stationery inventory, including name card orders.
• Coordinate pantry supplies and replenishment activities.
• Support the administration and record management of company vehicles, demo vehicles and patrol vehicles.
• Corporate Social Responsibility (CSR) Support (10%)
• Provide administrative and coordination support for CSR programmes and initiatives.

Requirements:

• O levels/ Diploma in administrative/business support functions.
• Savvy in IT and Microsoft applications, excel, word, power point
• Possess positive attitude and initiatives
• Good communication skills and written skills
• 1 year renewable contract with full benefits + completion bonus
• All Successful candidates can expect a very competitive remuneration package and a comprehensive range of benefits.

People Profilers Pte Ltd

Tel : [phone]

EA Registration Number: R1111375

EA licence number 02C4944

EA Personnel: Lee Hui En Ashley