Office Adminstration Executive (1 Year Contract)

CSGROUP PTE. LTD.; Singapore; In loco; SGD 33.000 - 47.000; Tempo pieno

Descrizione del lavoro

CSGROUP PTE. LTD. is seeking an organized Office Administrator to handle day-to-day operations in Singapore.

You will manage invoices, stamping, data entry, filing, and dispatch coordination to ensure smooth office workflows and timely payments. You will support the recruitment process by reviewing CVs, contacting shortlisted candidates, arranging interviews, liaising with agencies, coordinating interview schedules, and planning monthly staff engagement events as well as festive celebrations.

Mansioni

• Handle day-to-day office administrative duties and ensure smooth office operations.
• Process invoices, including stamping, data entry and ensuring the relevant copies are forwarded to the Finance Department for payment processing.
• Arrange and coordinate dispatch duties, including depositing cheques at the bank and providing backup support for the company's dispatcher during periods of absence.
• Maintain proper filing and documentation.
• Support the recruitment process by downloading and reviewing CVs from recruitment portals.
• Contact shortlisted candidates to arrange interview appointments and provide a brief explanation of the job scope.
• Coordinate interview schedules, book meeting rooms and circulate CVs to the relevant hiring personnel.
• Liaise with recruitment agencies on candidate submissions and interview arrangements.
• Assist in planning and organising monthly staff engagement and recreational activities and overseas incentive trips.
• Coordinate event logistics, including liaising with vendors, purchasing refreshments and fruits, and setting up event venues.
• Assist in organising festive celebrations, including Chinese New Year activities, packing festive goodies and coordinating LoHei events.

Descrizione del lavoro

Responsibilities:

• Handle day-to-day office administrative duties and ensure smooth office operations.
• Process invoices, including stamping, data entry and ensuring the relevant copies are forwarded to the Finance Department for payment processing.
• Arrange and coordinate dispatch duties, including depositing cheques at the bank and providing backup support for the company's dispatcher during periods of absence.
• Maintain proper filing and documentation.
• Support the recruitment process by downloading and reviewing CVs from recruitment portals.
• Contact shortlisted candidates to arrange interview appointments and provide a brief explanation of the job scope.
• Coordinate interview schedules, book meeting rooms and circulate CVs to the relevant hiring personnel.
• Liaise with recruitment agencies on candidate submissions and interview arrangements.
• Assist in planning and organising monthly staff engagement and recreational activities and overseas incentive trips.
• Coordinate event logistics, including liaising with vendors, purchasing refreshments and fruits, and setting up event venues.
• Assist in organising festive celebrations, including Chinese New Year activities, packing festive goodies and coordinating LoHei events.