Admin Assistant

People Profilers Pte Ltd; Singapore; On-site; SGD 36,000 - 54,000; Full time

Benefits offered by this job

Competitive remuneration package

Comprehensive range of benefits

1 year renewable contract with full (1

Job summary

People Profilers Pte Ltd in Singapore is seeking an Administrative and Facilities Coordinator to handle general admin tasks, meetings, document management, and CSR support. This role requires a proactive attitude and strong IT skills.

You will oversee facilities operations, vendor interactions, invoicing, procurement, risk and safety records, and office consumables. A 1-year renewable contract with full benefits is offered.

Qualifications

• O levels/ Diploma in administrative/business support functions.
• Savvy in IT and Microsoft applications, Excel, Word, PowerPoint.
• Possess positive attitude and initiatives.
• Good communication skills and written skills.

Responsibilities

• Coordinate and schedule meetings and admin tasks.
• Process purchases, review quotations, and handle invoices.
• Maintain records, documents, and hazard reporting.
• Administer office supplies and stationery inventory.
• Support CSR programmes coordination.

Skills

MS Office

Communication

Written communication

Positive attitude

Initiative

Education

O levels/ Diploma in administrative/business support functions

Tools

Excel

Word

PowerPoint

Job description

Responsibilities:

General Administration & Executive Support (10%)

• Coordinate and schedule meetings (Microsoft Teams or physical meetings), including meeting room bookings and refreshments where required

• Provide general administrative support, including document preparation, photocopying, scanning, binding, filing, courier arrangements, and stationery ordering

• Support departmental correspondence, record management, and document archiving

• Undertake ad-hoc administrative duties and projects as assigned by the Head

Facilities Management & Operations (60%)

• Process purchase requisitions and purchase orders.

• Review quotations from vendors and service providers for completeness and compliance.

• Track, verify and process invoices against approved quotations and contracts, ensuring accurate coding and timely payment.

• Maintain records, contracts, maintenance documentation, utility records, tender documentation and audit files.

• Retrieve and consolidate documents from various sites (e.g. utility bills, landlord documents) for reporting, audit and cost allocation purposes.

• Prepare inter-company billings, debit notes and supporting documentation where required.

• Support the administration of hazard reporting and workplace safety records.

• Assist the Risk Assessment Officer in maintaining risk assessments for Facilities, Finance and MD Office functions.

• Administer facial recognition registrations, card access and access control records for Singapore employees.

Corporate Services Administration (20%)

• Manage the receipt, sorting and distribution of incoming mail and courier deliveries.

• Administer office consumables and stationery inventory, including name card orders.

• Coordinate pantry supplies and replenishment activities.

• Support the administration and record management of company vehicles, demo vehicles and patrol vehicles.

Corporate Social Responsibility (CSR) Support (10%)

• Provide administrative and coordination support for CSR programmes and initiatives.

Requirements:

• O levels/ Diploma in administrative/business support functions.

• Savvy in IT and Microsoft applications, excel, word, power point

• Possess positive attitude and initiatives

• Good communication skills and written skills

• 1 year renewable contract with full benefits + completion bonus

All Successful candidates can expect a very competitive remuneration package and a comprehensive range of benefits.

We regret that only shortlisted candidates will be notified