Executive (Admin & IT)

RESONAC ASIA PACIFIC PTE. LTD.; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

RESONAC ASIA PACIFIC PTE. LTD. in Singapore is seeking an Office Administrative & IT Support professional to handle day-to-day office operations, facilities upkeep, and end-user IT support.

You will manage visitors, vendor coordination, and IT asset lifecycle while assisting in e-learning administration and training coordination. The role combines administrative duties (70%) with IT support (30%), requiring two years of relevant experience, a Diploma in Business Administration, and strong

Qualifications

• Minimum 2 years of office administration or facilities management.
• Minimum Diploma in Business Administration or related fields.
• Business-level proficiency in English with good communication and time management.

Responsibilities

• Manage visitors, access cards, inbound calls and enquiries.
• Coordinate hotel arrangements and courier services for visitors.
• Oversee daily office operations including cleanliness, pantry, supplies, and vendor coordination.
• Handle stationery replenishment, invoice verification, and PRs for non-trade purchases.
• Monitor company cars, servicing, road tax, fines, and related processes.
• Maintain IT assets and provide end-user technical support (laptop, printer, etc.).
• Assist in e-learning administration, IT governance, and security measures.
• Support IT training, documentation, and compliance monitoring.

Skills

Office administration

Time management

Communication

Independent working

Education

Diploma in Business Administration

Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Job description

Position Summary

This role provides day-to-day office administrative and clerical support, oversee office upkeeping, cleanliness, facilities repair, maintain accurate records, support in training & e-learning administration activities, manage daily IT operations and assets and provides end-user technical support.

Job Scope & Responsibilities

Admin Support (70%)

• Manage visitors and guests, issuance of visitor access cards, handle inbound calls and enquiries
• Manage hotel arrangement for visitors
• Assist with courier arrangement (overseas/local)
• Oversee day-to-day office operations including cleanliness, pantry, office supplies and vendor coordination
• Quarterly replenishment of stationery, grocery, first aid items.
• Raise purchase requisition for non-trade purchases
• Verify non-trade invoices & upload for Accounts processing
• Manage company cars & car leasing related matters (e.g. servicing, repairs, road tax, fines, raise PR, invoices verification etc)
• Company car key monitoring
• Oversee office maintenance work on cleaning, copier machine, appliances (water dispenser, microwave oven, refrigerator, etc) repair works, decoration
• Assist in training sourcing and coordination
• Assist in e-learning course administration & reporting
• Manage office or company event setup and coordination
• Assist in corporate initiative programmes such as employee engagement survey, innovation programme (AHA!), DE&I, compliance, and etc.
• Manage Annual Workplace 5S exercise
• Manage sourcing and arrangement of festive gift hampers and farewell snacks.
• Weekly collection & distribution of letters from letterbox
• Assist in Fire Drills as a Fire Warden
• Manage name cards, envelopes printing, and company stamp indent
• Assist in other ad hoc duties as assigned

IT Support (30%)

• Provide technical support to end-users on various technical issues and problems relating to end-user devices (e.g., laptop, printer, mobile device, etc) and software such as Microsoft Office and SharePoint
• Manage IT assets following the asset management lifecycle
• Provide technical support and manage IT assets of overseas branch and representative office together with local admin staff
• Manage data protection and cyber security functions and ensure proper security system setup and maintenance
• Maintain IT assets, systems documentation and software licenses.
• Provide technical and administrative support for IT governance and operational initiatives
• Propose and implement information security measures to enhance operational IT functions
• Maintain and update IT policies, controls, and compliance monitoring systems
• Develop and update IT governance frameworks and policies
• Support the day-to-day management of IT infrastructure, systems, and operational processes
• Support and execute IT related Purchase, raise Purchase Request and follow up the payment related matters
• Manage IT training
• Assist in other ad hoc duties as assigned

Job Requirement

• Minimum of 2 years of office administration, facilities management or related functions.
• Minimum Diploma in Business Administration or related fields.
• Basic knowledge of IT office concepts.
• Business-level proficiency or higher in English.
• Good organizational and time management skills.
• Proactive, adaptable with positive attitude.
• Ability to work independently.
• Good communication skills.
• Meticulous and eye for details.
• Computer literate with Microsoft Excel, Words, PowerPoint.

Additional Information

Working hours & day: Mondays to Fridays, 9.00 am to 5.00 pm

Place of Work: Resonac Asia Pacific Pte. Ltd.

Address: 4 Shenton Way, #16-02/06, SGX Centre II, Singapore 068807

Probation: 6 months