Admin Assistant - 1 year contract - $3,000

PERSOL; Singapore; On-site; SGD 30,000 - 36,000; Full time

Job summary

PERSOL in Singapore is seeking a detail-oriented Administrative Organizer to support onboarding/offboarding, staff movements, and records maintenance. The role also handles workspace setup, asset issuance, procurement, and orientation activities to ensure smooth daily operations.

You will maintain personnel records, coordinate training, and contribute to engagement initiatives while meeting tight deadlines in a fast-paced environment. This is a 12-month contract for a hands-on administrator.

Qualifications

• Proficient in Microsoft Office applications, particularly Excel, Word and PowerPoint.
• Meticulous, organised, and able to meet tight deadlines in a fast-paced environment.
• Strong multitasking skills with the ability to manage multiple priorities simultaneously.
• Good written and verbal communication skills.
• Resourceful, proactive, and able to work independently as well as collaboratively within a team.
• Adaptable with a positive attitude and willingness to take initiative.
• Singapore Citizens only.

Responsibilities

• Coordinate onboarding and offboarding activities, ensuring all processes are completed accurately and within stipulated timelines.
• Process staff movement transactions and communicate updates to relevant stakeholders.
• Maintain and update personnel records, databases, organisational charts, and staff directories.
• Welcome and support new hires, including coordinating workspace, system access, and equipment setup.
• Manage the issuance and collection of company assets for new and departing employees.
• Coordinate procurement and inventory of items required for staff onboarding and daily operations.
• Organise orientation programmes, training sessions, and briefings, including scheduling, venue arrangements, and participant coordination.
• Monitor and maintain training records, prepare reports, and support management reporting requirements.
• Plan and coordinate employee engagement, onboarding, and farewell activities.
• Support staff recognition initiatives and welfare programmes.
• Provide administrative support and undertake other ad-hoc duties as assigned.

Skills

Excel

Word

PowerPoint

Attention to detail

Multitasking

Communication skills

Team player

Independent worker

Adaptable

Tools

Microsoft Office

Job description

Salary: $3,000/month

Contract: 12 months

Location: Bendeemer

Working Hours: Monday to Thursday: 8.30 am to 6 pm, Friday: 8:30 am to 5:30 pm

Job Responsibilities

• Coordinate onboarding and offboarding activities, ensuring all processes are completed accurately and within stipulated timelines.
• Process staff movement transactions and communicate updates to relevant stakeholders.
• Maintain and update personnel records, databases, organisational charts, and staff directories.
• Welcome and support new hires, including coordinating workspace, system access, and equipment setup.
• Manage the issuance and collection of company assets for new and departing employees.
• Coordinate procurement and inventory of items required for staff onboarding and daily operations.
• Organise orientation programmes, training sessions, and briefings, including scheduling, venue arrangements, and participant coordination.
• Monitor and maintain training records, prepare reports, and support management reporting requirements.
• Plan and coordinate employee engagement, onboarding, and farewell activities.
• Support staff recognition initiatives and welfare programmes.
• Provide administrative support and undertake other ad-hoc duties as assigned.

Requirements

• Proficient in Microsoft Office applications, particularly Excel, Word, and PowerPoint.
• Meticulous, organised, and able to meet tight deadlines in a fast-paced environment.
• Strong multitasking skills with the ability to manage multiple priorities simultaneously.
• Good written and verbal communication skills.
• Resourceful, proactive, and able to work independently as well as collaboratively within a team.
• Adaptable with a positive attitude and willingness to take initiative.
• Singapore Citizens only.