Office & Admin Executive

BIG BANG SEABREEZE PTE. LTD.; Singapore; Sur place; SGD 36 000 - 58 000; Plein temps

Résumé du poste

BIG BANG SEABREEZE PTE. LTD. seeks a capable Office & HR Administrator to support daily operations, HR processes, recruitment, and basic accounting duties in our Singapore office.

You will maintain records, assist payroll preparations, manage onboarding/offboarding, and help ensure regulatory compliance while collaborating with multiple departments.

Qualifications

• Diploma or equivalent qualification.
• At least 3 years experience in administration, HR support, or related roles.
• Basic knowledge of HR administration and recruitment coordination.
• Proficiency in Microsoft Office, especially Excel and Word.
• Strong attention to detail and multitasking in a fast-paced environment.
• Excellent communication and interpersonal skills.

Responsabilités

• Manage daily office administrative tasks and filing systems for operational efficiency.
• Oversee office supplies procurement and maintain records of admin purchases.
• Maintain employee records and manage onboarding/offboarding documentation.
• Track leave, medical certificates, and attendance for payroll accuracy.
• Collect and consolidate monthly payroll information for processing.
• Coordinate recruitment activities: post jobs, screen applications, schedule interviews.
• Monitor work pass application and renewal timelines for compliance.
• Verify, record, and reconcile invoices and payments.
• Assist in month-end closing, audits and tax submissions.
• Collaborate with internal departments to ensure timely submission of documents.
• Perform other ad-hoc duties to support team needs.

Connaissances

Excel

Word

Attention to detail

Organizational skills

Multitasking

Communication skills

Formation

Diploma

Outils

Microsoft Office

Description du poste

Job Summary

Support daily office operations, HR administration, recruitment coordination, and finance-related tasks to ensure smooth organizational functioning and compliance.

Responsibilities

• Manage daily office administrative tasks and maintain organized filing systems to support operational efficiency
• Oversee office supplies procurement and maintain accurate records of administrative purchases and documentation
• Maintain comprehensive employee records and process onboarding and offboarding documentation to ensure compliance
• Track and update leave, medical certificate, and attendance records to support payroll accuracy
• Collect and consolidate monthly payroll information for timely processing
• Coordinate recruitment activities by posting job advertisements, screening applications, and scheduling interviews to attract qualified candidates
• Monitor work pass application and renewal timelines to ensure legal compliance where applicable
• Verify, record, and reconcile invoices and payments to support accurate financial records
• Assist in preparing and organizing documents for month-end closing, audits, and tax submissions to facilitate financial compliance
• Collaborate with internal departments to ensure timely submission of required documents for smooth operations
• Perform other ad-hoc duties and responsibilities as assigned to support team needs

Preferred competencies and qualifications

• Minimum Diploma or equivalent qualification
• At least 3 years experience in administration, HR support, or related roles
• Basic knowledge of HR administration and recruitment coordination
• Proficiency in Microsoft Office, especially Excel and Word
• Strong attention to detail, organizational skills, and ability to multitask in a fast-paced environment
• Excellent communication and interpersonal skills
• Positive attitude and eagerness to learn