Assistant Executive, Business Support

ADECCO PERSONNEL PTE LTD; Singapore; On-site; SGD 36,000 - 48,000; Part time

Job summary

Adecco Personnel Pte Ltd is seeking an Assistant Executive, Business Support on a 1-year contract to manage onboarding to offboarding processes. You will handle contracts, front-office systems, benefits coordination, and provide administrative support to drive operational excellence.

Responsibilities include collecting onboarding documents, generating contracts, timekeeping validation, leave records, and assisting with various HR admin tasks across the employee lifecycle.

Qualifications

• Diploma or degree in a relevant field.
• At least 1 year of HR administrative experience.
• Proficient with MS Office and HR systems.

Responsibilities

• Onboard and offboard associates, manage contracts and front-office systems.
• Coordinate benefits, timesheets, and payroll-related tasks.
• Prepare employment letters and respond to HR inquiries.

Skills

HR Admin

Office productivity

Attention to detail

Education

Diploma or Degree

Tools

HRIS

MS Excel

Job description

Company Overview

Adecco Group, headquartered in Zurich and listed on the Fortune 500, is a global leader in HR solutions. We deliver workforce services including staffing, permanent placement, and outsourcing across 60+ countries, supporting industries like IT, finance, healthcare, and manufacturing.

Job Summary

As an Assistant Executive, Business Support (1-year contract), you will ensure smooth associate onboarding to offboarding by managing contracts, front-office systems, benefits coordination, and administrative support to drive operational excellence.

Responsibilities

• Collect and validate onboarding documents from shortlisted candidates to ensure accuracy and completeness
• Generate employment contracts based on hiring details and distribute via the e-signing platform
• Proactively follow up on pending documents and maintain timely updates in tracking systems
• Create and maintain candidate profiles and assignments in the front office system
• Upload onboarding documents including NRIC/Work Pass IC, signed contracts, onboarding forms, bank details, service agreements, and hiring proposals into the front office system
• Manage offboarding processes including front office updates and benefits closure
• Register associates with insurers/brokers for entitled insurance coverage and terminate coverage upon offboarding
• Validate timesheets for completeness and compliance with MOM regulations
• Track timesheet status using designated tools and systems
• Set up, validate, and maintain leave records, ensuring accurate tracking of government-legislated leave and coordinating with Pay & Bill Team for claims such as Government Paid Maternity Leave and Childcare Leave
• Submit timesheets and unpaid leave instructions by payroll cutoff deadlines
• Prepare annual leave accruals accurately
• Validate expense claims for accuracy, supporting documentation, and approvals
• Manage claims setup and maintenance, including capped benefits
• Provide claim status updates to associates and ensure closure during offboarding
• Submit claims instructions by payroll cutoff deadlines
• Support associates and branches with administrative requests such as employment letters and benefits queries
• Participate in system enhancement or migration activities across pre, actual, and post phases
• Assist in audit-related activities as required
• Perform reporting tasks including validation of PWM and insurance invoices

Preferred competencies and qualifications

• Diploma or Degree in a relevant field
• At least 1 year of working experience in an HR administrative role
• Proficiency in Microsoft Office applications, especially Word and Excel
• Experience working with HR systems or platforms is an added advantage