Office Admin Officer (1 Year Contract)

CSGroup; Singapore; On-site; SGD 36,000 - 48,000; Full time

Job summary

CSGroup in Singapore seeks an organized Office Administrator/HR Assistant to support daily operations, invoicing, CV screening, interview scheduling and agency coordination.

The role includes coordinating events, liaising with vendors, and assisting with recruitment and staff engagement activities. Diploma in Business Management or HR is required.

Qualifications

• Minimum Diploma in Business Management or HR or its equivalent.
• Good organisational, coordination and time management skills.

Responsibilities

• Handle day-to-day office administrative duties and ensure smooth office operations.
• Process invoices, including stamping, data entry and ensuring the relevant copies are forwarded to the Finance Department for payment processing.
• Arrange and coordinate dispatch duties, including depositing cheques at the bank and providing backup support for the company's dispatcher during periods of absence.
• Maintain proper filing and documentation.
• Support the recruitment process by downloading and reviewing CVs from recruitment portals.
• Contact shortlisted candidates to arrange interview appointments and provide a brief explanation of the job scope.
• Coordinate interview schedules, book meeting rooms and circulate CVs to the relevant hiring personnel.
• Liaise with recruitment agencies on candidate submissions and interview arrangements.
• Assist in planning and organising monthly staff engagement and recreational activities and overseas incentive trips.
• Coordinate event logistics, including liaising with vendors, purchasing refreshments and fruits, and setting up event venues.
• Assist in organising festive celebrations, including Chinese New Year activities, packing festive goodies and coordinating Lo Hei events.

Skills

Organisational skills

Coordination

Time management

Education

Diploma in Business Management or HR

Job description

Responsibilities

• Handle day-to-day office administrative duties and ensure smooth office operations.
• Process invoices, including stamping, data entry and ensuring the relevant copies are forwarded to the Finance Department for payment processing.
• Arrange and coordinate dispatch duties, including depositing cheques at the bank and providing backup support for the company's dispatcher during periods of absence.
• Maintain proper filing and documentation.
• Support the recruitment process by downloading and reviewing CVs from recruitment portals.
• Contact shortlisted candidates to arrange interview appointments and provide a brief explanation of the job scope.
• Coordinate interview schedules, book meeting rooms and circulate CVs to the relevant hiring personnel.
• Liaise with recruitment agencies on candidate submissions and interview arrangements.
• Assist in planning and organising monthly staff engagement and recreational activities and overseas incentive trips.
• Coordinate event logistics, including liaising with vendors, purchasing refreshments and fruits, and setting up event venues.
• Assist in organising festive celebrations, including Chinese New Year activities, packing festive goodies and coordinating Lo Hei events.

Requirements

• Minimum Diploma in Business Management or Human Resources or its equivalent.
  Minimum 1–2 years of experience in office administration, HR administration or a similar role.
• Good organisational, coordination and time management skills.
• Role is convertible subjected to performance.

Jerlin Aw Bi Zhi (R1218675)