Management Assistant Officer, Department of Surgery (2-year contract)

National University of Singapore; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading educational institution seeks a Management Assistant Officer for a 2-year contract to provide crucial administrative and research support in a significant international liver research collaboration. The successful candidate will coordinate communication between teams in Singapore and China, manage project documentation, and assist in organizing scientific events. The role demands a proactive individual with strong communication skills and at least 5 years of administrative experience, ideally in an educational or research setting.

Qualifications

• Minimum of 5 years of work experience in administrative roles.
• Experience in science laboratory management or prior work in a laboratory setting.

Responsibilities

• Administer the collaborative Joint Liver Laboratory project.
• Serve as a liaison for communication and documentation between project teams.
• Support research collaboration activities, including project management tasks.
• Oversee purchase orders and administrative requirements.
• Manage project documentation and compliance.
• Assist in organizing joint scientific and educational events.

Skills

Resourceful

Excellent written and verbal communication

Strong interpersonal skills

Proficiency in data analysis tools (e.g., Python, Stata)

Meticulous and organized

Education

Diploma in a relevant field

Tools

Data analysis tools

Job description

Management Assistant Officer, Department of Surgery (2-year contract)

Posting Start Date: 29/10/2025

The Role

This position will provide essential administrative and research support for a significant bilateral liver research collaboration between the NUS Medicine liver surgery and hepatology teams and Jilin University First Affiliated Hospital, part of China’s One Belt and Road Initiative. The objective of this project is to establish a joint liver research laboratory aimed at advancing the study of liver disease across both institutions and fostering collaborations with regional healthcare partners.

The successful candidate will play a pivotal role in ensuring the seamless coordination, effective communication, and efficient management of research activities and resources, extending from Singapore to China and potentially other regional collaborators. This role will be critical in supporting various operational and secretarial functions, facilitating research administration, and taking a lead in organizing key scientific and educational events that contribute significantly to the growth and success of this impactful international research programme.

Job Description

• Administer the collaborative Joint Liver Laboratory project with Jilin University First Affiliated Hospital under the One Belt and Road Initiative.
• Serve as a liaison for communication and documentation between the Singapore and China project teams, as well as partners in Southeast Asia (e.g., Malaysia, Thailand).
• Support research collaboration activities, including project management tasks (e.g., IRB applications, research database management), vendor liaison for research needs, and coordination with related research laboratories in Singapore (such as NUS Medicine and A*STAR).
• Oversee purchase orders (PO) and other administrative requirements to ensure smooth operation of research projects.
• Manage project documentation, including account management and compliance for the OBL project.
• Assist in organising and managing joint events such as scientific symposiums and educational workshops.

Attributes we value

• Resourceful, self-motivated, and demonstrates a high level of professional integrity
• Proven copywriting abilities with excellent written and verbal communication skills
• Meticulous, proactive, well-organised, and able to work effectively both independently and as part of a team
• Strong interpersonal skills with the ability to engage and collaborate with stakeholders at all levels
• Positive attitude, with the ability to multi-task and perform well under pressure and tight deadlines
• Proficiency in data analysis tools (e.g., Python, Stata, or similar)
• Experience in science laboratory management or prior work in a laboratory setting

Qualifications

• Diploma holder in a relevant field.
• A minimum of 5 years of work experience, preferably within the education or research sector, showcasing a solid background in administrative roles.

More Information

Location: Kent Ridge Campus

Organization: Yong Loo Lin School of Medicine

Department: Medicine

Employee Referral Eligible:

Job requisition ID: 28959