Maintenance Planner /Scheduler

ThermoFisher Scientific; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A global science and technology company in Singapore is looking for a candidate skilled in administering and configuring the IBM Maximo system. This role also requires proficiency in digitalization tools such as Power BI and a solid understanding of assets management. Candidates must have a relevant technical diploma and experience with data management systems. The successful applicant will manage Maximo-related tasks, oversee digital projects, and ensure efficient operations within the company.

Qualifications

• Minimum of 3-5 years of relevant working experience in Maximo/BMS or security data management systems.
• IBM Certification in Maximo is preferred but not necessary.
• In-depth knowledge of Assets management and Preventive Maintenance.

Responsibilities

• Responsible for setting up and administering Maximo.
• Provide training documentation updates and troubleshooting support.
• Facilitate digital project delivery and oversee digitalization progress.

Skills

Advanced computer skills (Excel, Data Analysis, SQL)

Proficiency in Power BI, Power Query, Power Automate

Strong problem-solving and analytical skills

Education

Diploma/Higher Nitec in information technology or related field

Tools

IBM Maximo

Power BI

Job description

Work Schedule

Standard (Mon-Fri)

Environmental Conditions

Office

Job Description

As part of the Thermo Fisher Scientific team, you’ll discover meaningful work that makes a positive impact on a global scale. Join our colleagues in bringing our Mission to life every single day to enable our customers to make the world healthier, cleaner and safer. We provide our global teams with the resources needed to achieve individual career goals while helping to take science a step beyond by developing solutions for some of the world’s toughest challenges, like protecting the environment, making sure our food is safe or helping find cures for cancer.

DESCRIPTION

Responsibilities and Authorities

• Responsible the setting up, administration and configuration of Maximo:
• A clear understanding of data and configuration dependencies
• Proficiency in the following Maximo modules.
• Provide technical and procedural direction and/or support to all Maximo users Coordination with external resources to solve Maximo problems
• Responsible for making changes to the Maximo hierarchy – e.g. adding locations and equipment as directed
• Provide training documentation updates
• Implement, configure, operate, and maintain IBM Maximo 7.6 Application System (we are using 7.1)
• Responsible for setup processing, Application Deployment includes:
• User Additions, changes, and Deletions
• Approve user access requests (raising issues to Business owner for resolution as needed)
• Confirm CMMS training compliance
• Assign appropriate access groups in CMMS and notify user
• Facilitate periodic User Access Reviews
• Facilitate periodic inactive user reviews
• Serve as primary contact for Maximo-based applications for System Users and IT support
• Work with IT to apply, test and verify, Generate, Develop, support and maintain Business Intelligence Report System reports; run queries and create ad hoc reports
• Investigate and troubleshoots issues as needed
• Trained and competent person to use the TrackWise system.
• Involve in customer audits.
• Perform tasks assigned by the manager.

Maximo-related tasks:

• Calibration reminders to stakeholders
• Filing, and uploading of calibration certs, service orders
• PM reminders to Facilities counterparts
• Data integrity checking
• Create & maintain Maximo training documents (dept use, not formalized)
• Create and add all new assets into Maximo
• Create and add site maintenance plan into Maximo (eg: ACMV, fire protection, cargo lifts & other regular maintenance) for better tracking
• Site liaison person for Maximo-related matters.

Digitalization Support tasks:

• Well verse in digitalization tools such as Power BI, Power query, Power automate, and other tools will be advantage.
• Develop and execute site digitalization strategy aligned with business objectives using tools such Power BI, Power query, Power automate, and other tools will be advantage.
• Collaborate with IT, operations, and other stakeholders to implement digital solutions
• Oversee digital project delivery, ensuring timely execution and quality
• Foster a culture of innovation and digital literacy among site teams
• Monitor and report on digitalization progress, providing insights and recommendations
• Act as site Subject Matter Expert for above mention digitalization tools.

Administrative tasks:

• Filing, uploading of quotations, purchase orders, invoices
• Newcomers ID card setup; create user manual
• Manage and support in Power BI data logging for various team when necessary.
• Ensures stationary supplies, weekly fruits arrangement and inventories of other pantry supplies

Facilities related tasks:

• Track Facilities maintenance service contracts (new/renewals), request for renewal before contract ends, review quotes & negotiate on pricing, payment terms. Then submit for approval
• Raising purchase requests
• Request for payment approval & submit invoices for payments
• Submit service order and invoices to Warehouse to do Goods Received
• Liaise with Vendor & Finance on outstanding payments
• Liaise with Vendor & Finance to setup new vendor in Oracle
• Recording expenses
• Provide support to Facilities and Maintenance (F&M) teams during customer audits, addressing findings and observations in a timely manner, and ensuring closure within agreed timelines.

Qualifications

• Diploma/Higher Nitec in information technology, mechanical, electrical & electronics, chemical or other related scientific or technical discipline preferred.
• Candidate should have a minimum of 3-5 years of relevant working experience working in Maximo/BMS &/or security data management systems in system administration, generating system reports, Powe BI, Power Query, Power Automate, RPA and escalations support for system-related issues
• Advanced computer skills (Excel, Data Analysis, SQL)
• IBM Certification in Maximo will be preferred thought not necessary
• Good in-depth knowledge of Assets management, inventory, Preventive Maintenance, Purchasing, Work Orders
• Strong problem-solving and analytical skills

Thermo Fisher Scientific is an EEO/Affirmative Action Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability or any other legally protected status.