Logistics Assistant

Focal Search Pte Ltd; Singapore; On-site; SGD 33,480 - 50,220; Full time

Job summary

A logistics company in Singapore is looking for a Logistics Administrator to manage pre-alerts and organize shipments. Key responsibilities include communicating with care-off parties, creating labels, and maintaining shipment documentation. The ideal candidate will have at least two years of logistics administration experience and a minimum of N level/ITC certification. Strong communication skills and proficiency in Microsoft Excel are essential. Join a dynamic team in a fast-paced environment.

Qualifications

• Minimum of N level / ITC certification.
• At least two years of experience in logistics administration.
• Certified customs declarant is an advantage.

Responsibilities

• Input pre-alert into LMS software and Excel.
• Create shipment labels and enter received shipments.
• Verify and organize supplies for the ship.
• Prepare landing permit for the boarding officer.
• Communicate with Care-Off parties.

Skills

Strong communication abilities

Organizing abilities

Proficiency in English

Strong proficiency with Microsoft Excel

Multitasking

Education

N level / ITC certification

Job description

Responsibilities

• Input each pre-alert received (Mawb, BL, Courier waybills, and D.O. care-off parties) into the LMS software and Excel list.
• Create labels for every shipment.
• Enter all shipments that have been received (updating the Excel spreadsheet and LMS software).
• Put all paperwork in the appropriate vessel file.
• Verify and organise the upcoming day's supplies to the ship.
• Create a packing list before packing.
• For deliveries the following day, print the delivery note.
• Prepare the landing permit for the boarding officer.
• Pack and check (aided by warehouse personnel).
• Ensure every package is marked and has a photo taken for documentation.
• Update the warehouse loading sheet with location details.
• After packing, keep everything safe and tidy.
• Communicate with every Care-Off party present at the barge terminal (Loading Information).
• Turn over delivery files to operations by 16:30 hours on the next day (daily).
• Help the logistics manager with any shipments that are leaving.
• Assemble and send shipments using courier services.
• Update the daily Portnet vessel schedule.
• Print GST permits and send them to the accounting department.
• Advise on shipping for every export shipment.
• Sort D.O. and manage the C/O party's petty cash collection.
• Make and receive calls from cared parties (24 hours).
• Include billing and filing.

Requirements

• N level / ITC certification minimum.
• Two years at least of experience in logistics administration.
• Advantages of being a certified customs declarant.
• Strong communication and organising abilities.
• Proficiency in writing and speaking English.
• Strong proficiency with Microsoft Excel.
• Capable of multitasking and working under pressure in a hectic setting.