ADMIN

SEAWAY MARINE & OFFSHORE (S) PTE. LTD.; Singapore; On-site; SGD 36,000 - 60,000; Full time

Job summary

SEAWAY MARINE & OFFSHORE (S) PTE. LTD. in Singapore seeks an Operations Coordination professional to manage daily vessel orders, liaise with port agents and logistics providers, and update ship schedules to ensure timely deliveries.

You will handle supplier invoices, maintain inventory records, conduct stock checks, and support warehouse activities with accurate documentation and reporting. Diploma in Logistics or related field and experience in ship chandling or marine supply are preferred;

Qualifications

• Diploma in Logistics, Supply Chain, or Business Administration.
• Experience in ship chandling, marine supply, or warehouse operations preferred.
• Knowledge of vessel delivery procedures and port operations.
• Proficient in MS Office (especially Excel).
• Good organizational and coordination skills.

Responsibilities

• Coordinate daily vessel orders with purchasing and sales teams.
• Liaise with port agents, suppliers, and logistics providers for ship's eta and etd
• Update ship schedule
• Liaise with third party logistics company for job assign
• Prepare delivery plans to meet urgent and last-minute vessel requirements.
• Checking third party invoice tally with order confirmation.
• Filing supplier invoice/DHL invoice/air cargo/sea freight invoice
• Good receiving base on supplier delivery note or invoice in system
• Maintain accurate inventory records (inbound & outbound).
• Update spare part care off items to sales team by email & wechat
• Conduct stock checks and assist in stock audits.
• Monitor stock levels and inform purchaser for replenishment.
• Ensure proper labeling and documentation of goods.
• Record daily warehouse transactions in the system.
• Prepare operational and inventory reports.
• File delivery confirmations signed by vessel crew.
• Maintain proper records for inspection and compliance.
• Monito fast-moving and critical items.
• Preven overstocking and stock shortages.
• Check expiry dates for provisions and consumables.
• Ensure proper storage conditions (temperature control if required).
• Support loading and unloading activities documentation.
• Assist in resolving discrepancies or damages.

Skills

Organizational skills

Coordination skills

MS Office (Excel)

Education

Diploma in Logistics, Supply Chain, or Business Administration

Experience in ship chandling, marine supply, or warehouse operations

Knowledge of vessel delivery procedures and port operations

Tools

MS Office suite

Job description

1. Operations Coordination

• Coordinate daily vessel orders with purchasing and sales teams.
• Liaise with port agents, suppliers, and logistics providers for ship's eta and etd
• Update ship schedule
• Liaise with third party logistics company for job assign
• Prepare delivery plans to meet urgent and last-minute vessel requirements.
• Checking third party invoice tally with order confirmation.
• Filing supplier invoice/DHL invoice/air cargo/sea freight invoice
• Good receiving base on supplier delivery note or invoice in system

• Maintain accurate inventory records (inbound & outbound).
• Update spare part care off items to sales team by email & wechat
• Conduct stock checks and assist in stock audits.
• Monitor stock levels and inform purchaser for replenishment.
• Ensure proper labeling and documentation of goods.

3. Documentation & Reporting

• Record daily warehouse transactions in the system.
• Prepare operational and inventory reports.
• File delivery confirmations signed by vessel crew.
• Maintain proper records for inspection and compliance.

4. Inventory & Stock Control

• Monito fast-moving and critical items.
• Preven overstocking and stock shortages.
• Check expiry dates for provisions and consumables.
• Ensure proper storage conditions (temperature control if required).

5. Coordination with Warehouse Team

• Support loading and unloading activities documentation.
• Assis in resolving discrepancies or damages.

Requirements

• Diploma or equivalent in Logistics, Supply Chain, or Business Administration.
• Experience in ship chandling, marine supply, or warehouse operations preferred.
• Knowledge of vessel delivery procedures and port operations.
• Proficient in MS Office (especially Excel).
• Good organizational and coordination skills.