Legal Secretary

AEI Legal LLC; Singapore; Hybrid; SGD 20,000 - 60,000; Full time

Job summary

A corporate law firm in Singapore is seeking an experienced Legal Secretary to provide administrative and corporate secretarial support. The ideal candidate will have at least 2 years of secretarial experience in a law firm and be proficient in Microsoft Office applications. The role includes managing document systems, coordinating meetings, and handling corporate matters. Attractive benefits include a competitive salary, birthday leave, and flexible work arrangements.

Benefits

Market competitive salary

Birthday leave

Annual discretionary bonus

Medical benefits

Dental benefits

Access to dedicated office in the CBD

Work from home 2 days a week

Qualifications

• At least 2 years of secretarial experience in a law firm.

Responsibilities

• Provide administrative support to the corporate law team.
• Manage document filing, organization, and retrieval systems.
• Coordinate meetings, appointments, and travel arrangements.
• Handle correspondence and communications professionally.
• Assist with billing preparation and other administrative tasks.
• Handle corporate secretarial matters for private and listed companies.
• Maintain statutory registers and minute books.
• Prepare resolutions, minutes of meetings and ancillary documents.
• Assist with incorporation of new companies.

Skills

Strong command of written and spoken English

Proficient in Microsoft Office applications

Positive working attitude with strong initiatives

Able to multitask & prioritise work

High attention to detail

Team player

Job description

Description

Legal Secretary

Salary range: S$2,800 to S$3,200 per month

About us

AEI Legal is a well-established award-winning specialist corporate law firm, ranked by the IFLR 1000, the Legal 500, and asialaw. We are focused on mergers and acquisitions, private equity and venture capital, equity capital markets, and technology law. Our offices are located in the CBD, and we offer our people flexible working arrangements. Our team is friendly, high performing and professional. Work is fast-paced and high standards are required. We offer mentorship, market competitive salaries, and a positive work environment that encourages personal growth and learning.

About the role

AEI Legal is seeking an experienced Legal Secretary to play a key role in supporting our deals and clients by providing exceptional secretarial and administrative support. If you are someone who takes pride in being meticulous, organised and wants to be part of and grow with a tight knit and accomplished team, this role could be an excellent fit.

This position offers valuable developmental opportunities, including mentorship, as well as work alongside a dynamic team of corporate lawyers.

Key Responsibilities

Administrative Support

• Provide administrative support to the corporate law team
• Manage document filing, organization, and retrieval systems
• Coordinate meetings, appointments, and travel arrangements as needed
• Handle correspondence and communications professionally
• Assist with billing preparation and other ad-hoc administrative tasks

Corporate Secretarial

• Handle corporate secretarial matters for private and listed companies
• Maintain statutory registers and minute books
• Prepare resolutions, minutes of meetings and ancillary documents, ACRA and IRAS filings
• Assist with incorporation of new companies
• Handle customer due diligence (on-boarding and on-going monitoring)

Requirements

• Preferably at least 2 years of secretarial experience in a law firm
• Strong command of written and spoken English
• Proficient in Microsoft office applications

• Positive working attitude with strong initiatives
• Able to multitask & prioritise work to meet deadlines
• High attention to detail
• Takes initiative
• A team player

Benefits

• Market competitive salary
• Birthday leave
• Annual discretionary bonus
• Medical benefits
• Dental benefits
• Access to dedicated office in the CBD
• Work from home 2 days a week

Build a meaningful and rewarding career with AEI Legal.

Please send your cover letter, CV, academic transcripts, testimonials, and other supporting documents to [e-mail]. We regret that only shortlisted candidates will be notified.