Legal Secretary

AMBITION GROUP SINGAPORE PTE. LTD.; Singapore; On-site; SGD 40,000 - 55,000; Full time

Job summary

A leading legal firm in Singapore is seeking a highly organized Legal Secretary to provide comprehensive administrative support to partners and fee earners. The role involves managing diaries, travel arrangements, and billing processes, requiring excellent communication skills and proficiency in MS Office. Ideal candidates will possess legal secretary experience and a diploma qualification. This opportunity offers a chance to work in a dynamic legal environment with a focus on client service.

Qualifications

• Diploma qualification with experience as a legal secretary or practice assistant in international law firms.
• Strong experience supporting transactional matters and managing multiple workstreams.
• Proficient in MS Word (advanced formatting), Excel, and PowerPoint.

Responsibilities

• Provide comprehensive secretarial and administrative support to partners and fee earners.
• Manage diaries and coordinate meetings.
• Oversee billing and time recording processes.

Skills

Legal secretary experience

Strong interpersonal skills

Proficiency in MS Word

Excellent written and spoken English

Time management

Education

Diploma qualification

Tools

Microsoft Excel

Microsoft PowerPoint

Job description

Responsibilities

• Provide comprehensive secretarial and administrative support to partners and fee earners across assigned practice areas.
• Manage diaries, coordinate internal and external meetings, and arrange conference rooms and meeting logistics.
• Organise end-to-end travel arrangements, including cost-effective flights, accommodation, visas, and business meetings.
• Oversee billing and time recording processes, including WIP reports, bill preparation, liaison with finance, and monitoring outstanding invoices.
• Input time entries and process expense claims accurately and within deadlines.
• Handle document production tasks such as printing, scanning, binding, and ensuring proper collation and filing.
• Communicate professionally and effectively with management, internal teams, and external clients.

Requirements

• Diploma qualification with experience as a legal secretary or practice assistant in international law firms.
• Strong experience supporting transactional matters and managing multiple workstreams.
• Excellent written and spoken English with strong interpersonal and communication skills.
• Proficient in MS Word (advanced formatting), Excel, and PowerPoint.
• Highly organised, detail-oriented, and able to multitask independently under pressure.
• Proactive, adaptable, and solution-driven with strong time management and problem-solving skills.
• Demonstrates discretion, sound judgment, strict confidentiality, and a strong client-service mindset.

If you have what it takes, please send your resume to [e-mail] or click APPLY NOW.
Data provided is for recruitment purposes only. Regrettably, only shortlisted candidates will be notified.
Business Reg No : 200611680D | Licence No : 10C5117 | EA Reg No : R2199023