Junior Secretary

Network Express Courier Services Pte. Ltd.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A fast-growing logistics company in Singapore is seeking a highly organized Junior Secretary to support the Chief Financial Director. In this entry-level position, you will manage the CFD's calendar, handle communications, and aid in administrative tasks while developing essential professional skills. Candidates should possess at least GCE 'O' Level qualifications, be proficient in Microsoft Office, and demonstrate a willingness to learn in a dynamic environment. Join a supportive team and grow your career in this exciting role.

Qualifications

• Basic proficiency in Microsoft Word, Excel, and PowerPoint.
• Willingness to learn, adapt, and grow in a fast-paced environment.
• Good written and verbal English communication skills.

Responsibilities

• Maintain and update the CFD’s daily calendar.
• Draft and edit correspondence, reports, and presentations.
• Coordinate meeting logistics and serve as the first point of contact.
• Monitor progress of tasks and prepare meeting materials.

Skills

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Strong communication skills

Time management

Education

GCE ‘O’ Level or equivalent

Job description

Roles & Responsibilities

Job Description – Junior Secretary to Chief Financial Director (CFD)

JD- Junior Secretary

Company: Network Express Courier Services Pte Ltd
Location: Singapore
Position Title: Junior Secretary
Reports To: Chief Financial Director (CFD)

About the Company

We are a fast-growing courier and logistics organisation committed to operational excellence, innovation, and a people‑first culture. We aim to develop young talent by providing structured training, career growth, and a supportive working environment.

Position Overview

We are seeking a highly organized and motivated Junior Secretary to support the Chief Financial Director in day‑to‑day administrative, scheduling, and coordination duties. This entry‑level position to learn and develop strong professional office skills. You will serve as a key support to the CFD, ensuring that her schedule, documents, and follow‑ups are managed smoothly and professionally.

Key Responsibilities

1. Diary & Appointment Management

• Maintain and update the CFD’s daily calendar.
• Schedule meetings, appointments, and conference calls proactively.
• Send timely reminders and ensure she is prepared for each engagement.
• Coordinate meeting logistics (venue, equipment, refreshments, and required documents).

2. Administrative & Document Support

• Draft, format, and edit correspondence, reports, and presentations using MS Word, PowerPoint, and Excel.
• Manage confidential documents with strict discretion and professionalism.
• Organise and maintain filing systems—both digital and physical.

3. Task Tracking & Follow‑Up Coordination

• Work closely with the CFD to understand priorities and deadlines.
• Monitor progress of tasks delegated to internal departments and ensure timely completion.
• Prepare meeting materials and follow up on post‑meeting action items.

4. Communication & Liaison Duties

• Serve as the first point of contact for the CFD’s office.
• Handle calls, emails, and messages professionally and accurately.
• Convey information clearly and ensure timely communication within the organisation.

Qualifications & Minimum Requirements

• GCE ‘O’ Level or equivalent.
• Basic proficiency in Microsoft Word, Excel, and PowerPoint (e.g., formatting, creating simple spreadsheets, basic formulas).
• Willingness to learn, adapt, and grow in a fast‑paced environment.

Key Competencies & Attributes

• Fast Learner: Able to quickly understand tasks, processes, and software tools.
• Highly Organised: Excellent time management and ability to prioritise multiple assignments.
• Proactive & Attentive: Anticipates needs and provides timely support with minimal supervision.
• Discreet & Reliable: Handles sensitive financial and company information with confidentiality.
• Strong Communication: Good written and verbal English communication skills.
• Team Player: Cooperative and willing to support other administrative and finance team members.