ICT Project Coordinator

ALFA CONNECTIONS PTE. LTD.; Singapore; On-site; SGD 50,000 - 70,000; Full time

Job summary

A technology solutions company in Singapore is looking for an ICT Project Coordinator to support project planning, execution, and monitoring. The ideal candidate will assist in developing project plans and documentation while coordinating with various teams and vendors to ensure timely project delivery. The role demands strong organizational and communication skills, risk management capabilities, and proficiency in tools like Microsoft Project and SharePoint. This position offers an opportunity to work in a dynamic IT environment, facilitating efficient project delivery and support.

Responsibilities

• Support project managers in developing detailed project plans and tracking progress.
• Maintain comprehensive project documentation for transparency and governance.
• Coordinate meetings and prepare agendas, capturing minutes and action items.
• Track project milestones and mitigate potential risks and delays.
• Liaise with internal teams to align project activities.
• Prepare weekly and monthly project status reports for stakeholders.
• Monitor project compliance with governance, security policies, and quality standards.

Skills

Project management

Communication

Risk management

Documentation

Vendor management

Tools

Microsoft Project

Microsoft SharePoint

Microsoft Teams

Microsoft Excel

Microsoft PowerPoint

Job description

Company Overview / Employee Value Proposition

At Alfa Connections, business requirements are the primary factors and considerations to why we have chosen to focus on specific Microsoft flagship workload. Such as Microsoft SharePoint and Microsoft Office 365. Dedicated focus have been invested into these solutions to achieve the desired requirements which we have gathered from different business organizations during our much appreciated live demo sessions and solution architecting sessions. We at Alfa Connections prefer to drive in the path of addressing the pain point of the customer with the right solution which determines the product, rather than selling a product that can't achieve to address the pain points of our customers. We infuse within our day to day activities with Microsoft and Nintex Workflow driven messages and designs to ensure employees are clear about our focus solutions.

Alfa Connections provides a full suite of comprehensive IT solutions designed to enhance your organization's productivity and reduce operating and investments costs. Driven by innovation, we integrate crucial business applications on a centralized Microsoft to accelerate communication and optimize the way people work. Our specialists share a common passion to empower your business with the broadest range of customizable and cost-effective IT solutions and services. We adopt an independent approach by delivering all our solutions through our in-house team, thereby eliminating the security and cost concerns that arise from third‑party involvement.

Our rich business domain experience enables us to speak the same language with customers and understand their business needs easily. This knowledge base and experience help us save clients' precious time and deliver the right solution for every specific situation. Our unique competence in various technologies enables us to deliver integrated, scalable, robust solutions with the optimal cost/performance ratio.

Job Summary

The ICT Project Coordinator supports the planning, execution, and monitoring of ICT projects by collaborating with project managers, engineers, vendors, and business stakeholders to deliver projects on time, within scope, and aligned with quality and governance standards.

Responsibilities

• Assist Project Managers in developing detailed project plans, scheduling tasks, and tracking progress to ensure timely project delivery
• Maintain comprehensive project documentation including project plans, RAID logs, change requests, and status reports to support transparency and governance
• Coordinate and facilitate meetings, workshops, and project reviews by preparing agendas, capturing minutes, and following up on action items to drive project momentum
• Track project milestones, deliverables, and dependencies to identify and mitigate potential risks and delays
• Liaise effectively with internal teams such as infrastructure, security, applications, and support to align project activities and resolve issues
• Coordinate with external vendors, system integrators, and partners to ensure timely delivery of contracted services and adherence to project requirements
• Prepare weekly and monthly project status reports that communicate progress, risks, and issues to stakeholders for informed decision-making
• Monitor and escalation risks, issues, and change requests promptly to maintain project scope and quality standards
• Ensure compliance with project governance, security policies, and quality standards throughout the project lifecycle
• Assist in tracking project budgets, purchase orders, and invoices to support financial control and resource allocation
• Monitor resource utilization and allocation to optimize project efficiency and capacity planning
• Support procurement and contract administration activities to facilitate smooth vendor engagement and contract compliance
• Manage project information using tools such as Microsoft Project, Planner, SharePoint, Teams, Excel, PowerPoint, and CoPilot for M365, ensuring proper version control and document management