Human Resource cum Accounts Executive

CSM Academy International Pte Ltd; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

An educational institution in Singapore is searching for a dedicated HR Manager to oversee the full HR cycle including recruitment, onboarding, and performance management. Candidates should possess strong problem-solving skills and prior HR experience ideally within educational settings. A minimum of 'A' Levels or a Diploma in Human Resources is required. The role involves maintaining personnel files, administering payroll, and ensuring compliance with manpower regulations. Knowledge in digital HR processes is also beneficial.

Qualifications

• Strong initiative with good problem-solving abilities.
• High sense of urgency and commitment to meeting deadlines.
• Positive working attitude with ability to prioritize and multitask effectively.

Responsibilities

• Manage and administer the full HR cycle including recruitment and onboarding.
• Conduct staff satisfaction surveys and prepare reports for senior management.
• Administer the full payroll cycle including calculations and verification.

Skills

Strong initiative

Problem-solving abilities

Attention to detail

Organizational skills

Ability to prioritize

Multitasking

Education

Minimum 'A' Levels or Diploma in Business Administration, Human Resources, or a related field

Tools

Payboy

Job description

Job Responsibilities

1. Human Resource Function

• Manage and administer the full HR cycle, including recruitment, onboarding, performance monitoring, and end-of-employment processes.

• Plan and administer the annual performance appraisal cycle, including scheduling, documentation and follow-up actions.

• Develop Individual Work Plans for new and existing staff, including setting KPI targets in consultation with supervisors and management.

• Conduct staff satisfaction surveys, consolidate results, and prepare reports and recommendations for senior management.

• Oversee and maintain the HR system (Payboy), including staff leave administration, claims, payroll preparation.

• Ensure staff consistently utilize Payboy for attendance, leave applications, and other HR processes.

• Liaise with outsourced accounting partners on payroll disbursement and related matters.

• Support Senior Management in monitoring adherence to SOPs and ensuring smooth daily operations.

• Administer the full payroll cycle, including calculations, verification, and coordination of disbursements.

• Plan, schedule, and track staff training programs and maintain training records

• Organize and execute activities to enhance staff morale

• Conduct interviews for departing staff, document feed and provide recommendations for improvement.

2. Documentation

• Maintain accurate and organized personnel files (including part-time lecturers, Academic & Examination Board members, and full-time admin staff).

• Handle e-filing and submissions to government agencies, ensuring timely compliance for matters such as lecturer registration, course submissions, licences, and other policy-related requirements.

• Assist in developing, updating, and maintaining operational documentation and QA records.

3. Secondary Responsibilities

• Support the Director in administrative tasks, projects, or initiatives as assigned.

4. Competencies Required

• Strong initiative with good problem-solving abilities.

• High sense of urgency and commitment to meeting deadlines.

• Positive working attitude with the ability to prioritise and multitask effectively.

• Strong organisational skills and attention to detail.

• Only Singapore Citizens and Singapore Permanent Residents are eligible for this role due to government regulations and quota limitations.

5. Experience

• Prior HR experience within training centres, education institutions, or academic departments preferred.

• Proficient in HR software (e.g., Payboy) and comfortable with digital HR processes.

• Knowledge of manpower regulations, employment policies, and statutory requirements.

• Preferably PDPA trained

• QA or SOP management experience is a significant advantage.

6. Education

• Minimum “A” Levels or Diploma in Business Administration, Human Resources, or a related field.