Human Resource, Administrative and Account Assistant

HERONE ENGINEERING PTE. LTD.; Singapore; On-site; SGD 48,000 - 72,000; Full time

Job summary

HERONE ENGINEERING PTE. LTD. is seeking a responsible, organized HR, Admin & Accounts Assistant to support daily human resource, administrative and accounting operations in Singapore.

The successful candidate will handle HR administration, general office administration, AP/AR, and payroll, while providing support to Management and other departments when required. Prior experience in both HR and accounting is preferred, with confidentiality and multitasking skills essential.

Qualifications

• Master-level qualification in Accounting, Finance, Business Administration or HR management.
• At least 5 years of relevant working experience in HR, administration and accounting support.
• Experience in Accounts Payable (AP) and Accounts Receivable (AR) is required.
• Payroll administration and maintaining employee records will be an advantage.
• Familiarity with work pass administration will be an advantage.
• Proficient in Microsoft Office applications, particularly Microsoft Excel and Word.
• Experience with accounting and payroll software will be an advantage.

Responsibilities

• Assist in HR administration, including recruitment, onboarding and records management.
• Support general office administration and document control activities.
• Handle AP/AR duties, process invoices, payments and reconciliations.
• Maintain employee records and payroll-related documentation.
• Coordinate with vendors, service providers and external parties as needed.
• Ensure confidentiality of employee information and HR records.
• Assist in licenses, permits, insurance and other admin records.

Skills

HR administration

Payroll administration

AP/AR

Microsoft Excel

Microsoft Word

Confidentiality

Education

Master's degree or equivalent in Accounting/Finance/Business Administration/HR Management

Tools

Accounting software

Payroll software

Job description

We are seeking are responsible, organized and detail-oriented HR, Admin & Accounts Assistant to support the Company's daily human resource, administrative and accounting operations.

The successful candidate will be responsible for handling HR administration, general office administration, Accounts Payable (AP) and Accounts Receivable (AR), as well as providing support to Management and other departments when required.

Key Responsibilities

Human Resources (HR)

• Assist in the recruitment process, including posting job advertisements, arranging interviews and coordinating with candidates.
• Prepare employment contracts, confirmation letters, warning letters and other HR-related documents.
• Maintain and update employee records, personnel files, leave and attendance records.
• Assist with employee onboarding and offboarding processes.
• Assist in the preparation of payroll-related information and documentation.
• Handle leave applications and maintain accurate leave records.
• Assist with work pass applications, renewals and cancellations where required.
• Assist in maintaining and updating HR policies, procedures and employee records.
• Coordinate staff training, meetings and other employee-related activities.
• Ensure all employee information and HR records are handled with confidentiality.

Administration

• Handle daily office administrative and operational matters.
• Maintain proper filing, document control and record management.
• Manage office supplies, stationery, equipment and general office requirements.
• Coordinate with vendors, suppliers, service providers and external parties.
• Handle incoming calls, emails, correspondence and general enquiries.
• Prepare purchase orders, letters and other administrative documents.
• Arrange meetings and provide administrative support to Management and other departments.
• Assist in maintaining company licenses, permits, insurance and other administrative records.
• Ensure the smooth day-to-day operation of the office.
• Perform other ad-hoc administrative duties as assigned.

Accounts Payable(AP) & Accounts Receivable (AR)

• Handle daily Accounts Payable and Accounts Receivable duties.
• Process and verify supplier invoices and supporting documents.
• Prepare payment requests and supporting documents for approval.
• Prepare and issue customer invoices, debit notes and credit notes.
• Maintain proper and accurate accounting records and documentation.
• Liaise with suppliers and customers on invoice, billing and payment-related matters.
• Handle staff claims and reimbursement documentation.
• Assist in following up on outstanding invoices and supporting documents when required.
• Perform other accounts-related administrative duties as assigned.

Requirements

• Minimum Master equivalent qualification in Accounting, Finance, Business Administration, Human Resource Management or other relevant disciplines.
• At least 5 years of relevant working experience in HR, administration and accounting support.
• Experience in handling Accounts Payable (AP)and Accounts Receivable (AR) is required.
• Experience in payroll administration and maintaining employee records will be an advantage.
• Familiarity with work pass administration will be an advantage.
• Proficient in Microsoft Office applications, particularly Microsoft Excel and Word.
• Experience with accounting and payroll software will be an advantage.
• Meticulous, well-organized and able to manage multiple tasks effectively.
• Able to work independently with minimal supervision.
• Good communication and interpersonal skills.
• Responsible, proactive and able to maintain confidentiality.
• Positive working attitude and willingness to take on additional responsibilities when required.