Position: HR Admin Assistant

Smartt; Singapore; On-site; SGD 35,000 - 52,000; Full time

Job summary

Smartt in Singapore is seeking an HR / Admin Assistant to provide day-to-day support for human resources and administrative functions, ensuring smooth office operations and compliant processes. You will assist in recruitment, onboarding, employee records, payroll data, travel arrangements, training coordination, and internal communications, working closely with teams to maintain service quality.

The ideal candidate has 1–3 years of HR or admin experience, is proficient in Microsoft Office, and

Qualifications

• Diploma or degree in HR, business administration or related field.
• 1-3 years of HR or administrative experience.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Strong communication and interpersonal skills.

Responsibilities

• Assist in HR operations and recruitment activities.
• Prepare onboarding materials and employment documents.
• Maintain employee records and HR databases.
• Coordinate office administration and facilities.
• Support payroll-related data and attendance records.
• Assist in organizing training sessions and events.

Skills

Strong communication skills

Interpersonal skills

Organized and detail-oriented

Multi-tasking

Education

Diploma or Degree in HR / Business Administration or related field

Tools

Microsoft Office (Word, Excel, PowerPoint)

Job description

Job Summary

The HR / Admin Assistant will provide day-to-day support in human resources and administrative functions to ensure smooth office operations. The role includes assisting in HR operations, employee support, office administration, and coordination of internal processes.

Responsibilities

Human Resources Support

• Assist in posting job vacancies, coordinating interviews, and communicating with candidates to support recruitment activities
• Prepare employment documents including onboarding materials to facilitate new hires
• Support onboarding and offboarding processes to ensure smooth employee transitions
• Maintain and update employee records and HR databases to keep accurate personnel information
• Compile attendance, leave, and related data to assist in payroll preparation
• Coordinate training sessions and maintain training records to support employee development
• Respond to basic employee inquiries regarding HR policies and procedures to provide timely support

Administrative Support

• Manage office supplies and provide general administrative support to maintain efficient office operations
• Coordinate courier services, deliveries, and document filing to ensure smooth logistics and record keeping
• Arrange travel, accommodation, and visitor coordination to support staff and guests
• Organize meeting logistics including room bookings and preparation of materials to facilitate effective meetings
• Assist in planning and executing company events, staff engagement activities, and internal communications to promote a positive workplace culture

Compliance & Documentation

• Maintain organized filing systems for HR, L&D, administrative documents to ensure easy retrieval and compliance
• Prepare reports, forms, and documentation required by management or authorities to support operational needs
• Support workplace compliance and internal administrative procedures to uphold company standards

Preferred competencies and qualifications

• Diploma or Degree in Human Resource, Business Administration, or related field
• 1-3 years of relevant HR or administrative experience preferred
• Familiarity with Microsoft Office (Word, Excel, PowerPoint)
• Prior experience in manufacturing or SME environment is an advantage
• Strong communication and interpersonal skills to effectively collaborate with team members and stakeholders
• Organized and detail-oriented with the ability to manage multiple tasks efficiently