Human Resource Assistant

FOCUS SECURITY SERVICES PTE. LTD.; Singapore; On-site; SGD 36,000 - 58,000; Full time

Job summary

FOCUS SECURITY SERVICES PTE. LTD. is seeking a responsible HR Assistant to support recruitment, onboarding and general HR administration.

You will work closely with the HR team and Management to ensure smooth processes and accurate record-keeping. The role involves coordinating interviews, preparing documentation and handling daily HR tasks in a fast-paced environment. The successful candidate will be organised, detail-oriented and able to manage multiple tasks with accuracy and professionalism.

Qualifications

• Interest in HR, recruitment and onboarding processes.
• Strong organizational and attention to detail.
• Experience with data entry and document management.

Responsibilities

• Assist with job postings and candidate sourcing.
• Coordinate interview arrangements.
• Prepare onboarding and employment documents.
• Maintain HR records and filing systems.
• Provide general administrative support to HR team.

Skills

Recruitment

Onboarding

HR Administration

Data entry

Tools

MS Office

HRIS

Job description

We are looking for a responsible, organised and detail-oriented HR Assistant to support our Human Resources team in recruitment, onboarding and general HR and administrative activities. The successful candidate will work closely with the HR team and Management to ensure smooth and efficient handling of recruitment and day-to-day HR administration.

Key Responsibilities

Recruitment & Hiring

• Assist with job postings and candidate sourcing through various recruitment platforms.
• Screen applications and shortlist suitable candidates.
• Coordinate interview arrangements between candidates and hiring managers.
• Communicate with candidates regarding interview schedules and recruitment matters.
• Assist in preparing application forms and recruitment-related documents.
• Maintain accurate recruitment records and monitor the progress of ongoing vacancies.

Onboarding & HR Support

• Support the onboarding process for new employees.
• Prepare and organize onboarding and employment-related documentation.
• Assist with maintaining accurate employee and HR records.
• Ensure HR documents are properly filed and maintained.
• Provide administrative support for other HR activities as required.

General Administrative Support

• Prepare, print, scan and organize documents.
• Maintain proper filing and documentation systems.
• Handle mailing, courier arrangements and other general office administrative tasks.
• Assist with data entry and preparation of HR and administrative reports.
• Provide general administrative support to the HR team and Management.

Other Duties

• Assist in recruitment activities and other HR-related projects.
• Carry out any other HR and administrative duties assigned by the Management team from time to time.