Accounts / HR Admin Executive

MERGER PTE. LTD.; Singapore; On-site; SGD 24,000 - 42,000; Full time

Job summary

MERGER PTE. LTD. is seeking a competent accounts/HR admin clerk to support operations from general admin duties to exports.

The role requires basic booking experience, familiarity with accounting software, and strong MS Office skills. You will join a SME environment and work collaboratively with the team to ensure accurate payroll, invoicing and filing. The ideal candidate has at least 2 years in a related role, is organized and detail-oriented, and can manage multiple tasks including GST and

Qualifications

• Min O level and/or LCCI or Diploma in Finance/Accountancy.
• Detailed, organised, meticulous and adaptable; able to work independently and a good team player.
• Good working attitude with interpersonal and communication skills.
• Proficient in MS Office; adept at spreadsheets and filing systems.
• At least 2 years of working experience in related role.

Responsibilities

• Handle full set of accounts and reconcile invoices with PO/DO/Quotations.
• Process supplier invoices and perform bank reconciliations.
• Prepare petty cash and staff claims; file business correspondence.
• Assist HR admin tasks including staff records and payroll.
• Coordinate office admin duties, call answering, and document filing.
• GST and Income Tax submissions; liaise with suppliers as needed.

Skills

MS Office

Spreadsheets

Interpersonal skills

Communication skills

Education

Diploma in Finance/Accountancy

O level / LCCI

Tools

MYOB

XERO

Job description

We are looking for a competent accounts/ HR admin clerk who can help to in all aspects of operations from general admin duities to exports. Basic booking experience and logistics knowledge will make a good teamplayer. The ideal candidate has experience in working in a SME and has good knowledge with Microsoft office apps.

Accounts

• To handle and maintain full set of accounts
• Familiar with accounting software, MYOB/XERO is a plus.
• Perform general accounting and finance duties including invoice processing, issuance of cheque, payment vouchers and receipt vouchers
• Matching of invoices received with PO, DO & Quotation, perform supplier statement reconciliations
• Update bank balances and prepare monthly bank reconciliations
• Liaise with suppliers and vendors regarding invoices and payment matters
• Verify staff claims and prepare petty cash summary for reimbursements
• Ensure proper filing of business correspondences and documents
• CPF submissions
• Any other ad-hoc responsibilities assigned by the management if any
• Submission for GST
• Submission for Income Tax

HR & Admin

• Application of new or existing employees
• Renewal of work permit/ s pass holders
• Assist in project team/ technician support schedule arrangement
• Assist in preparation of tender, quotation in related of contracts/job
• Call up/source of supplier to deal with good pricing in goods & etc
• Updating daily and following/filing up of paperwork of projects
• providing administrative and clerical services to ensure effective and efficient operations
• Listen and answering phone calls
• Maintain the general filing system and file all correspondence.
• Provide word-processing and secretarial support .
• Monitor the use of supplies and equipment and ordering of stationeries
• Coordinate the repair and maintenance of office equipment.
• Answer all incoming calls and handle callers inquiries and re-direct calls as appropriate and take adequate messages when required.
• Coordinate the repair and maintenance of office equipment.
• Greet, assist visitors
• Communicate with managers to coordinate schedule
• Prepare essential documentation, including memos, reports, and other forms of communication
• Handle human resource duties, including managing personnel databases and payroll
• Act as the organizational receptionist and receive calls and guests
• Answer and respond to organization emails and phone calls, and forward communications to appropriate parties as necessary
• Maintains and organizes meeting schedules
• Regularly check and maintain record of necessary office supplies
• Communicate regularly with staff to help procure needed items

Requirements:

• Min O level and or LCCI / Diploma in Finance/Accountancy or equivalent
• Detailed, organised, meticulous and yet adaptable, able to work independently and a good team player
• Good working attitude with interpersonal and communication skills
• Good working knowledge of MS Office, and adept at spreadsheets and file management systems.
• At least min 2 years of working experience in related role is required